Job Description

Operations Coordinator Location: New York

Job Summary:

We’re looking for a highly organized, detail-oriented person to join our team as a operations coordinator. The operations coordinator will be instrumental to Seen Media’s development and will assist in various facets of day-to-day operations. This role will be required to work on site with our warehouse team sporadically throughout the week.

Responsibilities:

• Liaise with our operations and warehouse team to ensure daily and weekly operations

  are maintained and assist with any platform rollouts.

• Ensure the timely and accurate completion of photos for proof-of-performance.

• Maintain complete records of all copies installed, Including but not limited to logging all

  tracking for products being shipped and received and ensure all information is up to

  date.

• Coordinate work with subcontractors to ensure timely copy and inventory installation and

  removals.

• Ensure that artwork is received on-time and coordinate with printers

• Coordinate the delivery of materials to the facility.

• Manage location lists for all sites across the country and ensure all information is

  updated in a timely manner with accuracy.

• Respond to project requests and problem solve with urgency in real time.

• Coordinate travel arrangements for all vendors

• Support operations and warehouse team with various projects

• Responsible for managing and auditing data and information needed to keep our

  productions running smoothly.

  Qualifications:

• Strong leadership attributes with the ability to work independently and manage relationships

  in a high volume/pace environment

• Highly organized and pays attention to detail

• Maintain accurate records of all operations forms and communicate any discrepancies or

  needs in a timely fashion.

• 1 - 2 years of data management, finance, or related experience.

• Strong analytical, critical thinking, decision making, and problem-solving skills focused on

  achieving business results.

• Knowledge of out-of-home media and advertising industry

• Cooperative and professional manner when speaking/meeting with internal and external

  customers and vendors. Can handle all matters with a sense of urgency.

• Positive attitude, responsive, willing to help others and contribute to the success of the team

  as a whole.

• Ability to multi-task and balance multiple priorities to meet deadlines

•  Excellent verbal and written communications skills

•  Proficient in Microsoft software applications (i.e., Word, Excel, Outlook, and PowerPoint

• Other assigned duties as directed by operations team

Other Requirements: •Must be professional in appearance and manner and be multi-task oriented and be able to communicate clearly, comprehensively and with complete personal and professional integrity. •Good organizational skills, willingness to take initiative, and self-motivated. •Excellent verbal, written, and interpersonal communication skills •Analytical/problem-solving skills •Ability to prioritize/handle assignments and deadlines •Self-motivated with at least 1-2 years of professional work experience (preferably in the operations field). •Ability to handle the tasks associated with a fast-paced advertising environment