Job Description

We are seeking a highly skilled and self-motivated full-time front office assistant to join our team. In this position, you will play a key role by performing various administrative and clerical tasks. You should be comfortable undertaking a variety of activities in the office, including filing, answering the phone, organizing documents, basic bookkeeping, and more. Reliability and a strong work ethic combined with great communication skills are a must, as well as familiarity with all necessary office equipment, software, and procedures.

In this position you must be able to:

• Greet clients, employees, and vendors and set a positive office atmosphere
• Answer the phone, take messages, and redirect calls to appropriate offices.
• Organize and maintain files and records, update when necessary
• Create and maintain updated documents and spreadsheets
• Oversee sorting and distribution of incoming mail
• Prepare outgoing mail (envelopes, packages, etc.)
• Operate office equipment, such as photocopiers, printers, etc.
• Organize bookkeeping and issue invoices/checks
• Record meeting minutes and dictations
• Perform an inventory of office supplies and order what is needed
• High school diploma or equivalent
• Successful work experience in a front office setting or in another clerical position
• Strong working knowledge of office procedures and basic accounting principles
• Ability to effectively use and maintain office equipment
• Solid knowledge of Microsoft Office and QuickBooks
• Outstanding communication skills
• Great organizational and multitasking abilities