Job Description

The Tax & Accounting Administrative Assistant works under the supervision of the Tax & Accounting Manager. The Tax & Accounting Administrative Assistant provides support to Semaphore’s tax and accounting departments & Client Teams. A successful candidate will display Semaphore’s Core Values: Positive Attitude, Team Player, Accountability, Be Proactive and Attention to Detail.

DUTIES AND RESPONSIBILITIES

· Facilitate client communication for scheduling of meetings and collecting all tax documents that are needed to prepare their tax returns.

· Work hand in hand with Tax and Accounting professionals to facilitate and monitor workflow in each Department & Client Team.

· Fully own administrative functions for the departments including, but not limited to tax compliance, data processing, document filing, monitoring, running project status reports, scanning, and copying.

· Collect signed documents from clients, and mail and e-file tax returns.

· Communicate with assigned clients.

· Provide all requested reports to the Tax & Accounting Manager.

· Schedule and record department and team meetings.

SKILLS

• Excellent computer skills and demonstrated experience with Microsoft Office software

• Accuracy and attention to detail

• Demonstrated ability to follow through and complete assigned tasks

• Strong oral and written communication skills

• Excellent customer service/interpersonal skills

QUALIFICATIONS

· Bachelor's degree - Required

· 1-3 years’ experience with Lacerte or other tax software - Preferred

· 1-3 years’ experience with QuickBooks - Preferred

· 1-3 years’ experience in a Public Accounting or Professional Services Firm – Preferred

· Proven experience working in a complex accounting environment

· Knowledge of tax filing and accounting processes

· Experience with workflow & CRM software solutions

Company Description

About Semaphore Business Solutions The Semaphore family of companies, and Semaphore Business Solutions, is a financial services firm offering a wide range of business solutions to its clients. Semaphore has earned its reputation of being best in its class by offering over the top products and services equally backed by the highest level of customer service and client satisfaction. Our Headquarters are located in sunny Southern California by the Irvine Spectrum, our firm has been providing financial solutions for over 20 years and has earned a reputation of providing expertise and developing successful long-term relationships based upon trust.