Senior Administrative Assistant

B

Burton Behavioral Interventions Corp.

Senior Administrative Assistant

Albany, OR
Full Time
Paid
  • Responsibilities

    Job Title: Senior Administrative Assistant

    Location: Remote with occasional In Person tasks in Albany Oregon (must reside in Albany OR, or its surrounding areas)
    Job Type: Full Time
    Company: Burton Behavioral Interventions Corp.

    About Us:
    At BBIC, we are passionate about making a meaningful impact in the lives of individuals on the autism spectrum. Based in Albany, Oregon, we provide high-quality, evidence-based Applied Behavior Analysis (ABA) services to help individuals develop essential life skills, increase independence, and reduce challenging behaviors.

    Position Overview

    BBIC is seeking a highly organized and self-directed Senior Administrative Assistant to support daily clinic and company operations. This role combines administrative leadership, client and staff support, community outreach, and marketing. The ideal candidate is professional, detail-oriented, and comfortable representing BBIC with families, providers, and community partners. Experience with ABA services is preferred but not required.

    Key Responsibilities

    Community Outreach amp; Marketing

    • Build and maintain referral relationships with pediatricians, schools, early intervention programs, insurance partners, and community organizations.
    • Represent BBIC by clearly explaining our mission and ABA services.
    • Schedule and attend outreach meetings, networking events, and community events.
    • Coordinate and staff community booths and BBIC-hosted events.
    • Create and manage social media content and marketing materials (flyers, brochures, digital content).
    • Track outreach activities and referral follow-ups.

    Administrative amp; Clinic Operations

    • Provide day-to-day administrative support to leadership and clinic operations.
    • Answer phones, respond to emails, schedule appointments, and greet clients.
    • Maintain organized client, staff, and operational records.
    • Manage calendars, meetings, agendas, and documentation.
    • Assist with clinic opening tasks, vendor coordination, and office logistics.
    • Open and close the clinic and ensure HIPAA compliance.

    Client amp; Staff Support

    • Manage client waitlists, intake coordination, scheduling, and insurance verification.
    • Serve as a liaison between families and staff to resolve scheduling or service concerns.
    • Support staff onboarding, scheduling, and compliance tracking.

    Qualifications

    • Strong communication, organizational, and time-management skills.
    • Confidence in community outreach, relationship-building, and public-facing roles.
    • Ability to multitask and work independently.
    • Proficiency with Microsoft Office and basic marketing tools (e.g., Canva).
    • Attention to detail and commitment to confidentiality.
    • Familiarity with ABA services and terminology preferred.

    Physical Requirements

    • Ability to lift up to 25 pounds.
    • Ability to sit, stand, and work on a computer for extended periods.

    What We Offer

    • 401(k) with employer matching (available to all staff regardless of hours worked)
    • Personal Time Off and Sick Time
    • Mileage reimbursement and drive time compensation
    • Medical and Dental Insurance w/ BBIC Contribution (for employees working 32+ hours/week)
    • Aflac Coverage w/ BBIC contribution (for employees working 32+ hours/week)
    • Paid training
    • Flexible scheduling options
    • Referral program incentives
    • Gift cards on your birthday
    • Opportunities to have lunch with the owner