You:

A leader and professional Executive Assistant (EA) who lives to keep a fast-moving CEO organized and reduce the load.

Thrive on reducing the daily burden, managing chaos with calm precision, and turning overwhelm into order.

No task is beneath you and no challenge is too great—from high-level calendar control and inbox triage to anticipating needs before they’re spoken.

This is your opportunity to become the right hand to a construction company CEO in rapid growth mode, as a part of the leadership team. You’ll be central to the company’s momentum, supporting the very rapid year over year growth by creating bandwidth for the CEO.

If you're energized by impact, trust, and being mission-critical and excited to be a part of the leadership team of a rapid growth company where you are a trusted and valued executive, this newly created Senior Executive Assistant role was made for you.

Senior Executive Assistant (EA) – Your Job Duties

As a part of the leadership team, you are the CEO’s right hand, chief organizer, gatekeeper and keep-things-moving captain. You will:

• Serve on the leadership team and as primary point of contact for the CEO – if someone needs him, it goes through you and you resolve what you can to protect his calendar
• Serve as first level inbox review, reviewing and fielding email and responding to emails on behalf of the CEO (mission – zero inbox!)
• Manage CEO calendar including effectively blocking time for important tasks, confirming daily appointments, scheduling new meetings (including virtual invites), adjusting calendar as changes and needs arise
• Coordinate and book travel arrangements (including site visits to construction sites that coordinate with architects, clients)
• Coordinate leadership team meetings – prepare agenda, compile materials, task and follow up on action items after the meeting
• Maintain organized filing systems for contracts, project documents and executive records
• Special project tasks including compiling data and metrics, reports and presentations, coordinating with third parties

Senior Executive Assistant (EA) - Required Skills, Experience & Culture Fit

You are an organizational and inbox master that has:

• Prior experience serving as an Executive Assistant or supporting executive leadership
• Prior experience managing an executive inbox and handling emails on behalf of leadership
• Exposure working in a startup or small, fast-growing environment, demonstrating comfort with the inherent "chaos” of growth
• Proven success as a problem-solver who can anticipate and resolve issues
• Experience with Microsoft suite (MS Word, Excel, PowerPoint, Outlook)

Senior Executive Assistant (EA) - You Might Have

• Experience working in the construction industry / understanding of construction business cycle and contracts
• You have experience sitting on a leadership team

Senior Executive Assistant (EA) – Benefits & Pay for You

This role is 100% in office in Oakland, California.

Your base salary for full-time work will be $120,000-$140,000 commensurate with experience.

You will be provided with 100% paid for medical, dental and vision insurance with choice of plans. In addition you will receive paid vacation, paid holidays and additional incentives. Commute reimbursement including toll is available. Free parking is provided.