Senior HR Office Administrator

S

Stratford Solutions Inc.

Senior HR Office Administrator

New Rochelle, NY
Full Time
Paid
  • Responsibilities

    Job Title: Senior HR Office Administrator

    Location: New Rochelle, NY

    Job Type: Full time

    Work schedule: Normal business hours Monday-Friday

    Pay Rate: $28 per hour

    Job Description:

    We are seeking a highly organized and experienced Senior Office Administrator to manage and streamline day-to-day operations at our office. This position requires strong technical proficiency—particularly with Microsoft 365—and a proven background in office management, finance administration, HR support, and internal coordination. The ideal candidate is proactive, detail-oriented, and an excellent communicator with a solid understanding of both administrative workflows and IT systems.

    Key Responsibilities

    • Oversee and coordinate daily office operations to ensure organizational efficiency and effectiveness.
    • Maintain and implement office policies and procedures; document and log all key functions.
    • Manage procurement, office supplies, equipment, and inventory.
    • Administer accounts payable (AP) and accounts receivable (AR) for Base One programs.
    • Perform HR functions including onboarding, offboarding, performance tracking, and benefits administration.
    • Manage payroll tasks: collect and review timesheets, process payroll through Paychex, and perform reconciliation.
    • Handle contract management including tracking of purchase orders (POs), RFPs, bids, and vendor agreements.
    • Act as the primary liaison for internal and external communications.
    • Support Senior Directors with administrative tasks and calendar coordination.
    • Supervise and train administrative staff as needed.
    • Ensure smooth communication within the team and with external partners.

    Minimum Qualifications

    • Associate’s degree in Business Administration, Human Resources, Information Technology, or related field.
    • 5–10 years of experience in office administration within a mid-size to enterprise organization.

    Required Skills & Competencies

    • Proficiency in Microsoft 365 tools including Outlook, Excel, SharePoint, Teams, and OneDrive.
    • Hands-on experience with QuickBooks for AP/AR.
    • Familiarity with IT desktop support systems and general troubleshooting.
    • Strong multitasking, time management, and organizational abilities.
    • Excellent verbal and written communication skills.
    • Ability to work independently and collaboratively in a fast-paced environment.
    • High attention to detail with strong problem-solving skills.