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Administrative Assistant

ServiceMaster Cleaning and Restoration by Levi 9327

Administrative Assistant

Desert Hot Springs, CA
Full Time
Paid
  • Responsibilities

    Position Overview

    Successful candidates will have experience in an office setting. Position assists the business owners, management team and team members with a variety of tasks including processing invoices, collecting payments, customer service follow up, answering phones, using a multiple types software and interfacing with customers and suppliers. Experience with Outlook and Excel are a must. Prefer strong writing and problem-solving skills.

    Job Responsibilities

    Prepares correspondence, memoranda, reports, etc.

    May initiates routine and non-routine correspondence

    May book travel and reconcile expense reports

    Answers telephone calls, greets visitors, and resolves routine and complex inquiries

    May schedule appointments & meetings

    May enter in new job into ServiceMaster CRM, captures relevant customer and job information

    May utilize the assistance of one or more support staff members on a reporting or project basis

    Operates a personal computer and appropriate software packages or its equivalent

    May follow up with customer on work performed

    May call customers to collect payments

    May assist other departments within the company

    Understands ServiceMaster operating systems and the services we offer

    Job Requirements

    High school diploma/GED required

    Previous administrative assistant experience preferred but not required

    Experience and skill with Microsoft© Office application (Word, Outlook, PowerPoint, and Excel) required

    Comfortable with using multiple types of software

    Personal time management and organizational skills

    Verbal and written communication skills

    Dependable and adaptable to operate within a fast-paced work environment

    Ability to manage highly confidential information

    Physical Demands and Working Conditions

    The physical demands are representative of those that must be met by an employee to perform the essential function to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Incumbent must be prepared to:

    Move up to 20 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects.

    Sitting for long periods of time while using office equipment such as computers, phones etc.

    Fingering and Repetitive motions; such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment.

    Close visual acuity to perform detail-oriented activities at distances close to the eyes, as well as visual acuity to perform activities such as preparing and analyzing data, viewing computer screen.

    Be exposed to various inside working conditions: The change of building environment such as with or without air conditioning and heating.

    Disclaimer

    The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The Company reserves the right to modify this description in the future, with or without notice to the employee. This Job Description does not create an employment contract, implied or otherwise, and employment with the Company remains at will. These responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities.

    This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to The ServiceMaster Company, LLC.