Bookkeeper / Administrative Assistant

Position Overview

Successful candidates will have experience in an office setting. Position assists the business owners, management team and team members with a variety of tasks including creating invoices, posting payments, accounts receivable, accounts payable, customer service follow up, answering phones, using multiple types of software and interfacing with customers and suppliers. Experience with QuickBooks Online, Outlook and Excel are a must. Prefer strong writing and problem-solving skills.

Job Responsibilities

Data entry into QuickBooks Online

Prepares correspondence, memoranda, reports, etc.

May initiates routine and non-routine correspondence

Reconcile employee expense reports

Answers telephone calls, greets visitors, and resolves routine and complex inquiries

May schedule appointments & meetings

Maintain company calendar and company directory

May enter in new job into ServiceMaster CRM, captures relevant customer and job information

May utilize the assistance of one or more support staff members on a reporting or project basis

Operates a personal computer and appropriate software packages or its equivalent

May follow up with customer and / or client on work performed

May call customers to collect payments

May assist other departments within the company

Understands ServiceMaster operating systems and services offered

Maintaining cleanliness of work area

Other duties as assigned

Job Requirements

High school diploma/GED required, Degree preferred

Previous administrative assistant experience preferred but not required

Experience and skill with Microsoft© Office application (QuickBooks Online, Word, Outlook, PowerPoint, and Excel) required, advanced proficiency or higher required

Comfortable using multiple types of software

Personal time management and organizational skills

Verbal and written communication skills

Dependable and adaptable to operate within a fast-paced work environment

Ability to manage highly confidential information

Must qualify on all Company software platforms and demonstrate competency with their use

Physical Demands and Working Conditions

The physical demands are representative of those that must be met by an employee to perform the essential function to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Candidate must be prepared to:

Move up to 20 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects.

Sitting for long periods of time while using office equipment such as computers, phones etc.

Fingering and Repetitive motions; such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment.

Close visual acuity to perform detail-oriented activities at distances close to the eyes, as well as visual acuity to perform activities such as preparing and analyzing data, viewing computer screen.

Be exposed to various inside working conditions: The change of building environment such as with or without air conditioning and heating.

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to The ServiceMaster Company, LLC.