Accountant Controller

THIS IS NOT AN ENTRY LEVEL POSITION

If you can commit to and live with the following principles, then you are the type of person who will be successful and help our company thrive. If you feel this level of engagement is not right for you or you're not willing or able to participate with us at this level, we are not a good fit for you.

Our expectation is that you will take the steps necessary to do what you say you are going to do and be accountable for your actions. In other words, live "Above the line".

We understand that not every person is ready for this level of of performance, and we appreciate the honesty of those who decide this is not the right place for them. On the the other hand, you would make an ideal candidate to join our company if you are willing to commit to the following Above the line principles:

Accountability: See it, Own it, Solve it, Do it

Become part of the solution

Respect for others and their feelings

Act Now

Ask the question: "What else can I do?"

Ask the questions: "What coaching do you have for me"? and "What can I do better"?

Personal ownership and pride

Reject Average

Show others you care

DEFINITION

To manage the accounting operations of the Company, including the production of periodic financial reports; maintenance of an adequate system of accounting records, and a comprehensive set of controls and budgets designed to mitigate risk; enhancing the accuracy of the Company’s reported financial results, and ensuring that reported results comply with generally accepted accounting principles and standards. Accounting operations shall include, but may not be limited to: corporate accounting, account reconciliation, budget and forecasts preparation, tax planning, maintenance of the general ledger, as well as development and implementation of internal control policies and procedures.

SUPERVISION RECEIVED AND EXERCISED

Receives direction from the Operations Manager and the President. Interfaces with the Certified Public Accountant regularly. Exercises technical and functional supervision over assigned staff, including Team Managers, data entry personnel and reception personnel.

ESSENTIAL FUNCTIONS OF THE POSITION

Manages all accounting operations including Billing, General Accounting, Accounts Receivable/Payable, Payroll and Revenue Recognition

Generates daily and weekly reports of accounts (AP/AR, payroll, banking and other financials) to the President and Operations Manager

Manages invoice and cash receipts, credits and cash outs; reviews journal entries and identifies potential collection issues for AP/AR and payroll accounts

Reconciles weekly, daily or monthly AP/AR, benefits, banking and payroll accounts and interfaces with vendors, as needed

Conducts payroll entry and cost allocation to GL accounts, and EFT payroll transfers

Reviews reconciled payroll and interfaces with payroll vendor, as needed

Manages and conducts distribution of 401K and Health Savings Accounts

Conducts routine audits of prevailing wages, AP/AR benefits and banking accounts for accuracy and makes necessary corrections. Resolves BOE, IRS, FTB inquiries, reports and audits

Manages banking account transactions, including cash flow, deposits, transfers, and check clearance

Works effectively with vendors on all accounts

Manages Work In Progress (WIP) at month’s end, close out completed jobs, run reports, and reconcile by the 15th of the month

Schedules and meets with managers to make adjustments and substantiations to close out month end for Work In Progress to zero

Manages month-end and year-end close fiscal processes

Compares and audits reports to identify issues or inaccuracies, as well as to identify varying trends.

Participates in personnel selection; provides or coordinates staff training; sets written expectations for fiscal personnel; coaches, develops and holds personnel accountable for meeting expectations; works with employees to correct deficiencies; implements discipline procedures; completes employee evaluations and development plans for career success in the Company

Attends professional trainings, as directed and appropriate for the position. Gathers approval for requested trainings that may provide benefit to the position

Works with the CPA to facilitate all asset purchases, depreciation, and adjustments

Prepares and publishes budget reports and monthly financial statements

Manages and complies with local, state and federal government reporting requirements and tax filings

Develops and documents business processes and accounting policies to maintain and strengthen internal controls

Coordinates and facilitates special projects for the President

Demonstrates a positive image of the Company to staff and clients; this shall include oral and written communication and visual presentation

Applies all safety rules and regulations to work efforts and prevents work hazards

Set superior standards for the team by leading by example

Other duties as assigned

QUALIFICATIONS

Ability to:

Participate in procurement of insurances, Workers Comp, Liability and Health

Maintain corporate files and charting of account management

Review branch financials with Operations Manager or President

Expect and maintain superior customer service standards with peers, subordinates and customers.

Manage schedules for office managers

Manage crises as they occur. Assist in problem solving and in making this a more effective Company

Work on-call and in all emergency situations, as needed

Apply expert levels of mathematical and data entry skills

Communicate clearly and concisely, both orally and in writing; must be proficient in reading and writing the English language

Generate timely information with accuracy and efficiency

Assist in problem solving and in making the Company more effective and efficient

Delegate and organize tasks and duties in a timely and professional manner

Manage multiple projects at a time while paying strict attention to detail

Manage professional and timely contact with clients, employees and vendors

Produce work in a timely, budgeted, scheduled and profitable manner for the Company

Apply established Company policies and procedures, including safety procedures and principles

Develop and implement policies and procedures for the Company

Work in a close office environment and working with others to respect ideas and opinions

Provide exemplary customer services to clients, employees and vendors

Knowledge of:

Principles and practices of budget preparation, administration, financial management, revenue collection, auditing, controllership, reconciliation and balancing

Principles and practices of organization and administration

Modern office practices and technology, including Microsoft Office, Outlook, copiers, telephone, facsimile, proper filing techniques, etc.

Industry software and platforms: Xactimate, Contractor Connection, PSA, Dash, and other similar programs

Restoration industry language, practices and terminology

English usage, spelling, grammar and punctuation; expert mathematical and data entry skills

Principles and practices of supervision, training and performance evaluation

Company policies and procedures

Pertinent federal, state and local laws, codes and regulations that govern the areas of responsibility for the position, as well as the restoration industry

Industry practices or the ability to seek knowledge if new to the industry

Professional ethics

OSHA safety regulations of the industry

EXPERIENCE AND TRAINING/EDUCATION GUIDELINES

Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

Five years of increasingly responsible experience in restoration accounting or construction

Training/Education:

Bachelor’s Degree in Accounting, Business Administration, Management, or a related field

License and Special Requirements:

Possession of, or ability to obtain, an appropriate, valid Ohio driver’s license

PHYSICAL DEMANDS

Must possess:

Mobility to work in a standard office setting and use standard office equipment

Accurate vision to read printed materials and a computer screen

Ability to communicate in person, before groups, and over the telephone

Finger dexterity to operate a computer keyboard, writing implements, office equipment and calculator

Ability to occasionally bend, climb or balance, kneel, stoop, walk, push, and pull drawers open and closed to retrieve and file information

Ability to lift up to 25 lbs. necessary to perform job functions

Ability to use hands to handle, feel or operate objects, tools or controls and reach with hands and arms

WORKING CONDITIONS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing Company policies and procedures.