SHINE Systems, LLC, is currently seeking Mid-Level Executive Administrative Support Specialists located in Reston and Charlottesville, Virginia. Executive Support Specialists work independently or under only general direction to support the executive leadership in a full range of administrative support requirements.

Duties include, but are not limited to:

• Assist the DIA Office of Security (SEC) Special Security Officer (SSO) in meeting office security requirements
• Review, coordinate, and track internal and external staff clearance and nomination packages
• Prepare staff summary sheets, memorandum of agreements, and official memos
• Update/develop office-level standard operating procedures (SOP)
• Facilitate DTS travel for government personnel
• Maintain the e-Task management system
• Coordinate the reporting in and out process for new government staff and contractors
• Develop and distribute the office PERSTAT
• Schedule conference rooms and appointments; help manage senior leadership calendars.
• Coordinate office supply orders
• Serve as the vehicle coordinator, including maintenance of log books, development and distribution of required vehicle reports, and accomplishment of other vehicle coordination duties as required by the logistics coordinator
• Maintain internal files and records management.
• IIR/Storyboard cataloging, filing, and tracking
• SAR/WAT collection and submission
• Dissemination of pertinent information to Community of Interest (COI)

Experience/Education

• 3 years’ experience providing administrative support
• Strong MS Office skills
• Working knowledge and understanding of DoD processes and terminology
• High school diploma or equivalent.