Job Description

The I-9 Compliance Coordinator works alongside Employee Support Coordinators; Leads, Employee Support Coordination; Leads, Talent Support Operations; Sr. Talent Support Operations Specialists; Mergers & Acquisitions, Business Partners, Mobility, Talent Tech, and directly with other Shopifolk.

ROLE OVERVIEW:

The I-9 Compliance Coordinator will assist with the I-9 verification process and coordinate the company's I-9 and E-Verify entries. This position reviews electronic I-9 forms and E-Verify cases daily for compliance with government rules and regulations and contacts associates to verify authorization to work in the US.

THE POSITION'S PRIMARY RESPONSIBILITIES INCLUDE:

• Administering I-9 processing for all new hires and complete transfers on time
• Auditing and correcting I-9s to ensure compliance
• Following USCIS federal guidelines to verify the accuracy of completed I-9 forms, supporting documentation, and employment eligibility of all US employees 
• Reverifying employee I-9s whose work authorization is soon expiring
• Processing notifications to employees approaching expiration
• Evaluating and analyzing current I-9 documents and personnel files to determine compliance with governmental regulations
• Submitting E-verify for all employees
• Assisting with level one inquiries regarding validity of I-9 supporting documentation and any procedural questions
• Maintaining quarterly I-9 internal audits

Qualifications

• At least 1 year of experience with I-9 administration, immigration, or HR in a remote work environment is highly preferred
• An understanding of I-9 compliance and E-Verify regulations
• Knowledge of USCIS federal guidelines
• Knowledge of Excel 
• Basic proficiency with GSuite
• Ability to accurately analyze situations and reach productive decisions based on informed judgment 
• The ideal candidate for this position is highly detail-oriented and not afraid to question any/all pieces of the current process flow

BONUS EXPERIENCE:

• Experience working with HRIS (Workday)

• Ability to work independently and with others and prioritize work

• Ability to grasp new concepts, including technology, and to learn quickly

• Ability to understand and operate in an environment with regulatory/compliance requirements

• Ability to meet or exceed productivity and quality standards

Additional Information

HERE’S HOW TO APPLY:

We know that applying to a new role takes a lot of work and we truly value your time. Elizabeth is a real live person and is looking forward to reading your application. We are looking forward to learning more about you and your interest in joining our team.

This posting will close on THURSDAY, MAY 19, AT 11:59 PM EST. We are looking forward to learning more about you and your interest in joining our team. Successful candidates can expect to hear back from us by June 2, 2022. 

 If there are any accessibility concerns such as vision/hearing impairment, access to a computer with a camera or steady internet connection, please let me know or reach out to accommodations@shopify.com so we can accommodate you accordingly.

Our belief is that a strong commitment to diversity & inclusion enables us to truly make commerce better for everyone. We encourage applications from Indigenous peoples, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Please take a look at our Sustainability Reports to learn more about Shopify’s commitments to our communities, and our planet.

At Shopify, we understand that experience comes in many forms. We’re dedicated to adding new perspectives to the team - so if your experience is this close to what we’re looking for, please consider applying.