EXECUTIVE ASSISTANT
This position is part-time, approximately 25-28 hours per week with an hourly rate starting at $23-$25/hr commensurate with relevant work experience and skills. You must be available to work a set hourly schedule each week Monday through Friday. While this is a remote position, we are ideally seeking candidates in the greater Sacramento, CA area in order to facilitate face-to-face meetings and workings sessions as needed.
The primary responsibility of our Executive Assistant is to be the main administrative support for our company President, including calendar management, travel management, expense reporting, email management, project and task management, and presentation support. The Executive Assistant keeps our President organized, well-supported administratively and enables him to focus primarily on creating cutting-edge content for books, videos, podcasts, sales training programs and keynote speeches.
We're an equal opportunity employer on the lookout for top-notch talent who truly wants to help us change the world.
WHY WORK WITH US?
Shore Consulting designs and delivers the nation's premier real estate sales training books, corporate training solutions, live training events and eLearning programs. Our founder and President, Jeff Shore, is known for his best-selling books, including Be Bold and Win the Sale, The 4:2 Formula, and Buying the Experience. Jeff is a highly-regarded keynote speaker, author and social media icon.
Since 1999, we've trained tens of thousands of sales professionals to connect more deeply with their customers, close more sales faster and enjoy life more. We're creative thinkers and bold overachievers. If you're the kind of person who loves collaboration, high-fives, and a G.T.D. mentality (Getting Things Done), then we want to talk to you.
ROLES AND RESPONSIBILITIES:
- Responsible for managing supervisor's calendar and independently scheduling and confirming appointments
- Monitor supervisor's upcoming tasks and projects in Redbooth (company's project management platform)
- Meet daily (by phone) with supervisor to review pending items tasks and prioritize on open items
- Arrange complex and detailed travel plans and itineraries, enter travel details into supervisor's calendar and submit expense reports on behalf of supervisor
- Screen supervisor's correspondence and respond independently when possible
- Assist with the outline, development and production of presentation materials
- Support supervisor's social media activity
- Research, compile and tabulate research information and data
- Maintain files, records and data
- Project a high degree of professionalism and a sense of calm in all levels of interaction
- Provide clients with exceptional customer service and communication
- Hold self and others accountable for behaviors that promote excellence
- Able to work a set part-time schedule daily during weekdays
- Must be available for some after-hours communication to support supervisor on the road
JOB REQUIREMENTS:
- Associate or Bachelor's degree preferred
- Minimum 2-3 years general office work experience
- Must be detail oriented with strong follow-up and follow-through skills
- Ability to work in a fast-paced, high-growth environment
- Adaptable to change
- Proven organizational and project management skills
- Experience managing complex travel schedules
- Exceptional phone, communication and customer service skills
- Highly effective written communication skills
- Experience working in a matrixed team environment with multiple stakeholders for various projects
- Proficient in Microsoft Office and Mac OS
- Proficient in Google Office (Gmail, Google Calendar, Google Docs, etc.)
- Experience using cloud-based tools such as DropBox, Slack, TripIt, etc.
- High-speed internet already installed in home office and available for company use