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Billing Specialist - Bookkeeper

Shoup Legal, A Professional Law Corporation

Billing Specialist - Bookkeeper

Murrieta, CA
Full Time
Paid
  • Responsibilities

    Are you detail-oriented? Do you enjoy preparing invoices, processing accounts payable, collecting payments, reconciling accounts and preparing financial reports? Is a positive work environment where you feel part of a team important to you? If so, you might be the perfect candidate for our Billing and Accounts Payable Specialist position. We need a highly organized, upbeat and motivated professional to join our AMAZING team. We need a self-motivated, team player to support our office and clients. You will need to make organization a priority as well as timely and accurately managing all AR/AP processing and financial reporting. Your attention to detail is highly valuable. Responsibilities: • Prepare and generate final invoices and send to clients in accordance with the Firm’s policies and procedures for time-keeping, billing, and expense tracking • Process payments in accordance with the Firm’s policies and schedules for accepting payments • Manage the law firm trust accounts and client billing list • Oversee A/R collection including contacting clients to obtain payment • Work with clients to address questions and concerns related to billing and payment and provide customer service to resolve issues • Setup and maintain all vendor accounts and process payments timely and accurately • Review and reconcile invoice discrepancies • Reconcile various accounts monthly • Enter all transactions in QuickBooks timely • Prepare weekly/monthly financial reports for Managing Attorney Qualifications: • Associate’s Degree required • Must be able to demonstrate proper grammar, proofreading, critical thinking, and business writing • Must have at least two years experience as a billing and accounts payable assistant in a professional service business, preferably in a law firm • Will have at least two years experience with QuickBooks • Will be organized and efficient, comfortable with various types of accounting software, and demonstrate proficiency with MS Office. Strong excel knowledge is preferred Compensation: $18 - $25 hourly

    • Prepare and generate final invoices and send to clients in accordance with the Firm’s policies and procedures for time-keeping, billing, and expense tracking • Process payments in accordance with the Firm’s policies and schedules for accepting payments • Manage the law firm trust accounts and client billing list • Oversee A/R collection including contacting clients to obtain payment • Work with clients to address questions and concerns related to billing and payment and provide customer service to resolve issues • Setup and maintain all vendor accounts and process payments timely and accurately • Review and reconcile invoice discrepancies • Reconcile various accounts monthly • Enter all transactions in QuickBooks timely • Prepare weekly/monthly financial reports for Managing Attorney