Primary Responsibilities:

Serves as administrator/coordinator for the Shreveport-Bossier Sports Commission and Sports Commission events and reports directly to the Executive Director and Director of Sales and Events.

Essential Functions and Accountabilities:

· Provide administrative support and assistance to the Executive Director and Director of Sales and Events including calendar management, expense reports, managing phone calls and emails.

· Assist with grant program and cooperative endeavor agreements with tournament directors and public entities and ensure sponsorship deliverables are met.

· Assist with assigning tasks for staff through CRM database - Simpleview.

· Inputting actions taken and maintaining event files in CRM database - Simpleview.

· Assist with the Sports Commission Advisory Board including regular communication, upcoming meetings and events, taking and preparing minutes, preparing agenda and board packets and overall needs and requirements of the Board.

· Handle office needs such as ordering supplies, equipment, stationary, etc.

· Responsible for implementing event needs related to hospitality for the event including scheduling meals for vendors, event receptions, client gifts, etc.

· Assist with events being held as needed including set up and take down, deliveries, on site assistance

· Identify and work with organizations to develop volunteer database

· Assist in soliciting volunteers for events (if needed) and responsible for aspects of volunteer database

· Assist in ordering insurance for events and work with insurance agency on determination of coverage for various events. Ensure vendors and partners provide adequate insurance as required.

· Assist in the development and maintenance of accurate and pertinent sports marketing materials such as website review along with proofing of marketing collateral.

· Other duties as assigned.

Required Education, experience, knowledge, skills and abilities:

· Bachelor’s degree with concentration in business, marketing or sports administration or equivalent experience

· 3-5 years of experience in administrative/coordinator role

· Strong interpersonal skills and ability to manage consensus across departments

· Creativity as it pertains to events

· Excellent written and oral communication skills

· Ability to problem-solve and work independently in a changing and multi-tasking environment with numerous deadlines

· Ability to influence and coordinate the efforts of other team members in support of events

· Demonstrated history for accuracy and thoroughness

· Strong computer skills, especially Microsoft Office and event management technologies with strong utilization of the Sport Commission and Bureau’s Simpleview database

· Effective time management, organizational and leadership skills

· Occasional ability to travel and able to work long hours, holidays, evenings, weekends and unusual hours.

Physical demands of job and work environment:

· The ability to see, hear, lift and stand

· Some events may require working in outdoor elements regardless of weather conditions

· Must be able to lift and carry objects up to 10 pounds on occasion.

· Must be able to travel occasionally by air and must be able to drive a car and have a valid driver’s license with good driving record