Executive Assistant

This is a full time position, no third party candidates will be accepted.

This Executive Assistant Position is within Corporate and Investment Banking (CIB)/BCMA and will provide support to a Managing Director, Directors and other bankers within Technology. Duties are complex and confidential requiring the highest level of discretion and independent judgment. Employees within this role will have continuous contact/communication with high levels of internal management as well as client senior management.

Key Responsibilities

• Provide administrative support to a team of Tech bankers and Comms juniors
• Handle incoming calls, respond to inquiries, clarify company policies and procedures
• Maintain frequently changing calendars through Outlook
• Coordinate all aspects of executive level appointments, meetings, client entertainment and conference calls
• Prepare and review materials and correspondence for meetings
• Assist with creation/modification of presentations, spreadsheets, and other various documents
• Coordinate frequent travel arrangements – both international and domestic
• Prepare, reconcile and track expense reports through Concur (T&E system)
• Input client meetings in ICG Toolbox Client Call Reporting System
• Order stationary and process invoices through P2P system
• Organize and secure highly confidential company and employee information
• Assist in ad-hoc reports special projects as needed
• Serve as back-up support for other managers/bankers and administrative staff when required

Qualifications

• Highly proficient in MS Office (Word, Excel, Outlook, and PowerPoint)
• Ability to gain a strong command of new systems (P2P, and Concur for Citi Travel & Expense, ICG Toolbox Client Call Reporting System)

Non-Technical Skills

• Prior experience supporting senior Executive(s) is preferred (5-10 years)
• College degree preferred
• Expert in multi-tasking, organizing and prioritizing a must
• Strong written and verbal communication skills
• Detail oriented with ability to work independently and prioritize workload
• Demonstrates a high level of integrity and professionalism
• Energetic, responsive team player with the interest to take initiative and work in a fast-paced environment
• Flexible for overtime as needed