Sigma Continental is a Contracted Service Provider for FedEx Ground. Our mission is to provide timely, courteous, and professional experiences to our team and customers alike.

We are searching for an administrative assistant to join our team. Our team maintains safety as a priority, has a service-oriented attitude, is reliable and organized, possesses effective time management skills while complying with safety rules and policies. If this sounds like something that is a good fit for you, we want to speak to you!

Essential Job Functions:

• Serve as the point person for office manager duties including drivers, vendors, supplies, equipment, bills
• Complete HR-related tasks, as trained by company leadership
• Maintain Employee and Fleet Profiles in information systems.
• Ensure that all transactions are logged into fleet management software and QuickBooks.
• Ensure that all invoices are paid on time
• Address employees concerns regarding office management issues (e.g. Human Resources Fleet, Safety)
• Run payroll and manage travel reimbursements, as trained by the company leadership
• Create, process, and maintain various reports weekly, by period, and quarterly
• Coordinate meetings, travel, project calendars, and other assignments for the team
• Complete HR-related tasks, as trained by company leadership
• Create month-end reports in consultation with the operations managers
• Process and distribute mail on a daily basis
• Distribute appropriate communication to drivers through written correspondence, email, and telephone
• Create, coordinate, and distribute internal department communications in a timely manner
• Work closely with the management and drivers to deliver outstanding service and support the programs and initiatives that drive our company's business objectives
• Provide administrative support to management
• Maintain calendars and schedule meetings
• Content check and process invoices and expenses for completeness and accuracy
• Processing mail in and out
• Perform other duties as assigned
• Must be able to perform the essential functions of this position with or without reasonable accommodation

Who we are looking for:

• High School degree: additional qualification as an Administrative assistant or Secretary will be a plus
• Proven experience as an office manager, Front office manager or Administrative assistant
• Minimum of four years of administrative experience preferred.
• Excellent verbal and written communication skills including proper use of grammar and spelling.
• Knowledge of office administrator responsibilities, systems, and procedures
• Proficiency in MS Office (MS Word, Excel, PowerPoint, Adobe Acrobat, and Quickbooks
• Familiarities with workflows and scheduling tools
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• Ability to work independently and manage workload in a fast-paced, high-intensity work environment.
• Ability to change focus of work seamlessly, without loss of efficiency, and adapt to unexpected requests.
• Ability to work independently and manage workload in a fast-paced, high-intensity work environment.
• Ability to travel with management to terminal locations as needed
• Strong sense of urgency, with outstanding prioritization skills and professionalism.
• Strong written and oral communication skills
• Good secretarial skills with attention to detail
• Proficient in Microsoft Office
• Excellent telephone skills and etiquette
• Ability to adapt to frequent change and meet deadlines
• Ability to handle confidential and sensitive information

Availability

• 4 hours a day, 5 days a week
• Available by phone as needed – Our pickup and delivery trucks run 7 days a week. Our linehaul tractors run AM and PM runs.