Job Description

SKECHERS is a global leader in the footwear industry has an opportunity for a Meeting/Events Manager who will be a key member of the Travel and Meeting team. The position supports activities related to meeting and event planning, for conferences, events, tradeshows. The ideal candidate must demonstrate the ability to multitask and work in a fast-paced environment. The Meetings Manager will report directly to the Vice President of Global Travel and Meeting Services

_ ESSENTIAL JOB RESULTS-_

• Coordinating meeting details, both small and large conferences
• Coordination and maintenance of online and in person registration process including tracking and reporting, and key data metrics, rooming lists.
• Identify, negotiate, and select suppliers to reduce costs, minimize risks and penalties and ensure favorable incentive are achieved
• Provides effective professional client interface and customer service in responding to questions and requests
• Creates and coordinates meeting materials preparation such as confirmations, welcome packets, final documents mailings, name badges, signage
• Conducts research on venues and vendors; sourcing to accommodate planned meetings and events
• Maintains vendor database, research relating to meeting, events, design services
• Act as partner with VP to streamline event technology tool to identify actionable strategies to improve user experience while ensuring adherence to global compliance policies and regulations
• Supervising vendor services on-site
• Consolidate, organize, streamline information and write suggestions and proposals as it relates to meetings and events
• Desire to contribute to brainstorming sessions and have personal creative input
• Ability to think through all aspects of projects, solve problems and exhibit good judgment with clients, vendors, and staff
• Assist the Vice President in planning and implementing meeting and event plans.
• Coordinate the preparation, editing and dissemination of materials for meetings, trades show and special events.
• Assist with travel coordination and other events as assigned.
• Review invoices and troubleshoot errors
• Provide coverage support for Office Administration
• Assists with preparation and analysis of budgets and proposals. Prepares necessary reports to track project meeting progress including rooming lists, meeting evaluations, budgets and identifying and analyzing cost savings initiatives.
• In accordance with Skechers accounting practices processes all vendor and staff payments
• Interface with Skechers USA, Inc. departments to coordinate and disseminate meeting and event information.
• Define reporting requirements, review, and validate data to measure program effectiveness
• Liaises with all appropriate internal and external resources providing regular updates in a timely manner to ensure they always have all up to date information.
• 50% of responsibilities are administrative /operational duties which include but are not limited to processing and following up on contracts, data gathering, preparing, and organizing materials to support meeting and event objectives, preparing reports, lists, charts, documenting notes, maintaining event management web site.

Qualifications

_ JOB REQUIREMENTS-_

• 2+ years of experience working as a Meeting Coordinator, Hotel Conference Services Coordinator, Hotel Catering Coordinator, or event Management Company preferred.
• Working knowledge of hotels contracts, catering, hotel room blocks, BEOs, audiovisual, staging, production, event design
• Excellent organizational, time management, writing and communication skills
• Excellent customer service and hospitality skills
• Ability to multi-task
• Ability to work independently as well as in a team
• Resourceful and creative self-starter
• Proficient in MS Office (Word, Excel), Adobe
• Knowledge of online booking tools/meeting planning software a plus.
• Exceptional attention to detail.
• Working experience with CVENT, Stova and other meeting planning tools and resources preferred

_ EDUCATION AND SKILLS-_

• Minimum of 2 years’ experience in meeting operations
  • Thorough understanding of the hotel contract process.
  • Thorough understanding of Food & Beverage and BEOs
  • Basic, up-to-date meetings and events knowledge
  • Ability to develop, manage and reconcile budgets
  • Initiative, strong work ethic, & ownership of work
  • Ability to “think outside the box”
  • Ensure compliance to all Company policies and procedures
  • Knowledge of virtual, hybrid conference tools
• Organizational Skills
  • Proven ability to organize and manage multiple meetings simultaneously
  • Ability to multi-task is critical to success work
• Customer Service
  • Ability to work with internal clients and exhibit a high level of customer service
  • Effective verbal & written communication skills
  • Maintain composure & professionalism during stressful situations
• Supplier Relations
  • Clear understanding of the current hotel industry/climate
  • Ability to represent Company in a professional manner

Additional Information

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The skills, abilities and physical demands described are representative of those duties that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified for the job position, to perform the essential functions.

** PHYSICAL** ** __****DEMANDS-**

While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel, and talk or hear. The employee frequently is required to walk; sit, reach with hands and arms, and stoop, kneel. The employee is occasionally required to sit for long period of times.

All your information will be kept confidential according to EEO guidelines.

Pay range for this position is $85k - $90k / year.

Benefits:

• Paid Parental Leave: including time for fathers and adopting parents.
• Short term & long term disability and life insurance at no cost to the employee.
• Extensive medical, dental, and vision plans with multiple carries, including EPO, HPN and PPO plans.
• Competitive 401k plan and employer matching.
• Health Savings Account (HSA) and Flexible Savings Account (FSA) offerings.
• Paid vacation, sick, personal and holiday time.
• Pet Insurance available.
• Onsite wellness programs at company headquarters including fitness classes, acupuncture, and chiropractor.
• Employee stock purchase program
• Employee product discount of 50%; employee sample sales and family and friends discount throughout the year.
• Skechers Company Culture and growth strategy is deeply infused with internal career growth and opportunities for learning.