Job Description

EXECUTIVE ADMINISTRATIVE SUPPORT SPECIALIST JOB DESCRIPTION

ORGANIZATION

Skills for Rhode Islands Future (SkillsRI) is a nonprofit workforce intermediary working to break down barriers to economic opportunity by connecting unemployed and underemployed Rhode Islanders to jobs with socially responsible, civic-minded employers through a proven demand-driven approach. SkillsRl's multi-faceted approach focuses on providing a continuum of career services to help those who face barriers to employment succeed in the workplace. Diversity, equity, and inclusion is at the heart of the SkillsRI model and we have proven to be incredibly effective at recruiting and placing individuals with barriers into employment.

Our Mission: Create demand-driven solutions for employers to get the unemployed and underemployed back to work.

Our Vision: Transforming lives through meaningful employment and economic mobility.

Our Values: Collaboration, Excellence, Integrity, Innovation, Respect

POSITION SUMMARY

Skills RI is looking for an Executive Administrative Support Specialist that will provide organized support to the Executive leadership team and provide overall logistical support to the organization.

This is a hybrid position that will require regular attendance at our physical location in Providence, Rhode Island.

RESPONSIBILITIES

• Support daily schedule for the Executive team.
• Serve as confidential staff member to the Executive team.
• Support communication between the Executive team and Board of Directors.
• Maintain a long-term strategic calendar of upcoming events and travel requirements.
• Resolve meeting conflicts that occur on the Executive teams schedule and/or room schedule.
• Serve as a scribe for internal and external meetings.
• Compile and maintain an organized list of the Executive teams contacts.
• Perform administrative tasks, such as internal/external communication, organize and advance agency events, support board meetings, etc.
• Attend meetings along with or on behalf of the Executive team, taking comprehensive notes.
• Monitor incoming communication and relay important messages to the Executive team.
• Respond on behalf of the Executive team as directed.
• Use discretion in determining priorities for various meetings.
• Maintain strong working relationships with internal staff and external clients.
• Use discretion in gauging the Executive teams workload and availability.
• Perform other duties as assigned.

CANDIDATE PROFILE

• Passion for the mission of SkillsRI and enthusiasm for its success
• Comfort with - and enthusiasm for - working in a fast-paced start-up environment
• Ability to organize and prioritize work while accomplishing goals under tight time constraints
• Ability to communicate professionally across a broad range of constituent groups
• Strong interpersonal skills including relationship building, customer service, empathy, and resilience
• Ambitious, proactive, and detail-oriented
• Strong documentation skills, and able to make connections between similar problems
• Willingness to work hard, maintain a positive attitude, and overcome challenges
• Solution-oriented problem-solving skills with the ability to prioritize according to business goals
• Conviction, integrity, honesty, and maturity in all situations

QUALIFICATIONS

• At least two years of demonstrated experience supporting an Executive.
• Demonstrated proficiency in Microsoft Suite, Adobe PDF, database management, and scheduling tools.
• Demonstrated ability to write and communicate to a high professional standard.
• Must be available for occasional events held outside of work hours.
• Bilingual a plus.

COMPENSATION

Salary commensurate with experience.

Benefits: 100% of individual health, dental, and vision insurance Life insurance 401k employer contribution Parking Paid Time Off 15 paid holidays

Tier II

For more information about Skills for Rhode Islands Future, please visit www.skillsforri.com.