At With Heart Coaching, we're on a mission to make life coaching accessible to all individuals. We believe in empowering people to embrace happiness, healthiness, and human connection through coaching, community, and continuous growth. Our vision is a world where everyone can thrive, supported by specialized programming tailored for professionals and entrepreneurs. We're dedicated to helping our clients become 1% better every single day. We're seeking a highly organized and proactive Executive Assistant to join our team and support Skye Michiels, our founder. As Skye's right hand, you'll play a crucial role in ensuring that he stays focused on his goals and objectives. This role is perfect for someone who thrives in a dynamic environment, loves taking initiative, and excels at managing multiple tasks simultaneously. Compensation and Benefits: • Salary: $60,000 - $65,000 • Bonus potential • Possible Health Stipend • Paid Time Off (PTO) • Growth Potential Responsibilities: • Act as a gatekeeper and liaison for Skye, managing his schedule, emails, and communications efficiently. • Coordinate and schedule meetings, appointments, and travel arrangements. • Prepare agendas, presentations, and other materials for meetings and events. • Conduct research and gather information as needed to support Skye in decision-making. • Follow up with leads and inquiries around the coaching programs. • Assist with project management and follow-up on action items to ensure deadlines are met. • Handle personal tasks and errands as requested, maintaining confidentiality at all times. • Anticipate needs and proactively address any issues or challenges that may arise. • Serve as the Team Tech Coordinator. • Client billing tracking, setting up subscriptions, and sending invoices. • Assisting in preparing client contracts, forms, and welcome emails. • Managing classes in logistics, including setting up Eventbrite, sending marketing materials, and preparing contracts. • Sending client gifts and maintaining the client database. Maintaining strong relationships with clients. • Coordinating and taking notes for all executive meetings. • Capturing and reporting metrics on a daily, weekly, and monthly basis. • Assisting with light bookkeeping using QuickBooks & Quicken and preparing tax info. • Collaborating on strategy with and serving as a sounding board for the CEO. • Work to earn a leadership role within the organization. Qualifications: • Previous experience as an executive assistant or in a similar role, preferably supporting a high-level executive or entrepreneur. • Excellent organizational and time management skills, with the ability to prioritize tasks effectively. • Strong communication skills, both written and verbal. • Proven ability to maintain confidentiality and handle sensitive information with discretion. • Tech-savvy with proficiency in Microsoft Office, Google Suite, Stripe, QuickBooks, and Eventbrite. • Positive attitude, proactive mindset, and willingness to learn and adapt in a fast-paced environment. • Results-oriented and the ability to take charge when needed. • Learning-based and ambitious with a proven ability to succeed. • Willingness to do whatever it takes. • Ability to negotiate and reason with people. • Knowledge of QuickBooks, bookkeeping, and document tax preparation. • Working with limited direction or supervision. Compensation: $60,000 - $65,000

• Act as a gatekeeper and liaison for Skye, managing his schedule, emails, and communications efficiently. • Coordinate and schedule meetings, appointments, and travel arrangements. • Prepare agendas, presentations, and other materials for meetings and events. • Conduct research and gather information as needed to support Skye in decision-making. • Follow up with leads and inquiries around the coaching programs.  • Assist with project management and follow-up on action items to ensure deadlines are met. • Handle personal tasks and errands as requested, maintaining confidentiality at all times. • Anticipate needs and proactively address any issues or challenges that may arise. • Serve as the Team Tech Coordinator. • Client billing tracking, setting up subscriptions, and sending invoices. • Assisting in preparing client contracts, forms, and welcome emails. • Managing classes in logistics, including setting up Eventbrite, sending marketing materials, and preparing contracts. • Sending client gifts and maintaining the client database. Maintaining strong relationships with clients. • Coordinating and taking notes for all executive meetings. • Capturing and reporting metrics on a daily, weekly, and monthly basis. • Assisting with light bookkeeping using QuickBooks & Quicken and preparing tax info. • Collaborating on strategy with and serving as a sounding board for the CEO. • Work to earn a leadership role within the organization.