Job Description

Smart Talent is seeking an Administrative Assistant I for a client in Woodinville, WA. This is a Direct Hire position that is looking for someone with a minimum of 2 years of recent Administrative experience along with strong computer and customer service skills. You must be professional, reliable, self-motivated and ideally looking for growth within a company

ARE YOU READY TO BE OUR NEXT VALUED TEAMMATE? HERE ARE THE WAYS TO APPLY:

EMAIL: smarthire@smarttalentstaffing.com

ONLINE APPLICATION: https://hrcenter.ontempworks.com/en/smarttalent

This is a Direct Hire position paying between $20 - $24 an hour DOE. Benefits include Medical, Dental, Vision (employee 100% paid, dependents 50% paid). Matching 401k. 8 paid holidays, 2 weeks of vacation, 1 week of sick and more

Shift: Monday – Friday – 8am – 5pm

DUTIES AND RESPONSIBILITIES

• Exceptional front desk receptionist support (i.e. greet clients and vendors, answer multiple and/or designated telephone lines in a professional and friendly manner, take messages, prioritize, screen and triage calls appropriately)

• Maintain a professional demeanor and business appearance

• Ability to work discretely with sensitive and confidential information

• Notify and direct clients and vendors to appropriate department

• Schedule meetings and conference rooms

• Provide administrative support to all departments

• Create, edit, and proofread a variety of correspondence, memos, policies, forms, presentations, and other printed or electronic materials

• Create and maintain organizational project and cost filing system

• Maintain office and janitorial supplies, including kitchen inventory

• Maintain appearance and organization of office, conference rooms, supply room, kitchens, and other common areas (i.e. watering plants once-a-week in reception area, clear clutter and debris from kitchen counter-tops, load/unload dishwashers, maintain conference rooms including removal of dishes, stock and clean refrigerators, stock coffee supplies, assist with meeting and party event set-up and clean-up)

• Pick-up incoming and deliver out-going mail daily and may require delivery to post office, open, date stamp, sort, copy, and prioritize incoming mail, email, and fax. Redirect mail and assist with postage and packaging.

• Collaborate with management on various assignment requirements and deadlines

• Assist with various data research, such as product and supply quotes, business and organizations research

SKILLS AND SPECIFICATIONS

• Possess the ability to multi-task including excellent follow-through skills

• Detail oriented, organized, and professional customer service

• Demonstrated exceptional written and verbal skills to communicate effectively with clients, co-workers, and the public

• Intermediate skills in Microsoft Office programs, including Outlook, calendar, Word, Excel, and demonstrated strong command of internet use

• Excellent ability to establish and maintain productive work relationships with staff and the public

• Ability to manage office organization and office appearance. Maintain office, supply room, kitchen and other common space

• Knowledge of office procedures, operation of general office equipment

• Ability to respond to changing priorities and assignments

• Proactive, willingness to take initiative and prioritize projects in a fast-paced work environment

• Take responsibility and accountability for work assignments

• Ability to work independently and on a team

• Valid Washington driver’s license

• Run errands, travel to satellite offices using company vehicle or personal vehicle with mileage reimbursement

• Frequently sit, stand, walk, bend, squat, lift files, boxes and supplies, use computer and other office equipment

EDUCATION, QUALIFICATIONS, AND EXPERIENCE

·        Associate degree or higher preferred, in office administration or related subject desirable

·        Minimum 2 years’ experience in an administrative role

·        Computer Proficiency

Feel you are the right fit? Please submit a resume to smarthire@smarttalentstaffing.com along with your minimum salary requirement. If you have the experience we are looking for we will reach out to schedule an interview!

SMARTTALENT IS AN EQUAL OPPORTUNITY EMPLOYER

Company Description

SmartTalent is your regional Staffing and Recruiting expert and we have the resources to help you with your job search and get you working. We have Full Time, Part Time, Seasonal, Contract, Temporary, Temp to Hire and Direct Hire opportunities. SmartTalent services a variety of Industries and Positions including Warehouse, Production, Distribution, Skilled Labor, Hospitality, Manufacturing, Office, Clerical, Accounting, Customer Service, Technical and much more. We offer Weekly Pay, Direct Deposit or Pay Card, Health Benefits, Sick Time, Referral Bonuses, Hiring Bonuses, 24 hour Answering Service, Employee Recognition and much more. Not the right job for you but ready to find a great position, or if you would like to expedite the process, you can apply online at www.smarttalent.net click Apply Online or click the following link: https://hrcenter.ontempworks.com/en/smarttalent