Immediate Opening, Executive Office Administrator(City of Industry, CA)

SNAPSHOT!

Our client is a family-oriented civil engineering firm with about 40-50 employees on average. We are seeking a professional in-office administrator who has 3+ years of experience, values the benefits of a smaller organization rather than the large corporation. Our client places a great value on administrative positions with ample growth opportunities, yearly performance reviews, bonuses and merit increases. They offer one of the most competitive benefit plans on the market, including vacation and sick time and holiday pay. This position requires advanced knowledge of Microsoft Office (especially Word, Excel and Team) who is an excellent typist, at least 60+ words per minute), Adobe Software and PDF experience, excellent organizational skills, advanced written and verbal communication skills, goal-oriented, motivated, friendly and presents oneself in a manner appropriate in a professional office setting. The Executive Office Administrator performs a wide variety of public works project focused administrative and clerical tasks and coordinates with the Director of Operations and others in supervisory and engineering roles. The position requires writing experience, the ability to effectively organize and complete detailed reports, specifications, agendas, and projects under critical deadlines. It’s essential to be able to work well with others and in teams, under high pressure situations, multi-tasking all while ensuring accuracy. Looking for some experience with public bidding, such as PlanetBids, engineering document management and other related duties is recommended.

Job Duties Overview

• Provide support to Director of Operations, President and other engineering and supervisory staff on a wide variety of tasks and assignments

• Daily use of Microsoft Office (Word, Excel, PowerPoint, Teams)

• Daily use of written communication skills, reports, specs, agendas and project administration

• Daily use of interpersonal and verbal communication skills with others, including clients

• Document editing and formatting, Microsoft Office

• Adobe Software PDF including editing, creating and forms coordination

• Multi-Tasking and handling multiple assignments at once

• Organize and completed detailed reports, agendas, specifications under critical deadlines

• Support the overall office administratively as needed and directed

Job Requirements:

• Proven recent work experience as an Executive Office Administrator for 3+ Years

• In-Person Availability from Monday through Friday, 8 am to 5 pm

• Pleasant and friendly customer service nature

• High proficiency in Microsoft Office Suite with excellent typing skills (60+ WPM)

• Solid written and verbal communication skills

• Excellent organizational and coordination skills

• Hands-on experience with a variety of office equipment

For immediate consideration, please send your resume to admin@snapstaffing.com!