Job Description

The Marketing Executive Administrative Assistant shall perform clerical and administrative duties at the highest-level providing support to the Director of Marketing.

DUTIES/RESPONSIBILITIES

• Directly assist with special projects and promotions as assigned
• Control and record employee payroll on proper forms and in Kronos
• Enter Requisitions into MAS 200 Purchasing Program
• Assist with the monthly TCR updates and the process for all Marketing Action Items
• Write or revise all Marketing Department contracts according to pre-approved templates, and prepare for final review by the Tribe’s legal counsel
• Apply and facilitates effective communication via email, memo, presentation, between the Marketing department and other departments.  Apply positive communication, interpersonal, and leadership skills with guests, (internal and external), at all times.Prepare and type correspondence, reports, forms, charts and graphs as necessary.
• Coordinate monthly detail of outdoor advertising invoices and contracts including billboards and works with Accounts Payable on accruals.  Keep all annual reports and pertinent information for usage and auditing support, unless a recognized Marketing Agent of Record is contracted to do so.
• Coordinate broadcast orders, radio spots, and works with Accounts Payable on all invoicing in regards to Media buys, unless a recognized Marketing Agent of Record is contracted to do so.
• Place, accept and screen telephone calls. 
• Organize and maintain files, records, correspondence and reports, eliminating duplication whenever possible and maintaining timeliness of filing.
• Demonstrate the utmost respect for the confidential nature of the information that is received or generated
• Order, distribute, and monitor all supplies.
• Handle memo distribution and photocopying for department.
• Must be physically present to work a regular, reliable, and predictable work schedule in accordance with business demands, and maintain a consistent and regular attendance record.
• Acts as a backup to the Executive Administrative Assistant of the AGM and GM. 
• Perform special projects and other responsibilities, tasks, or duties as requested.

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PERFORMANCE REQUIREMENTS 

• To perform this job successfully, an individual must be able to satisfactorily perform job duties, demonstrate excellent work habits, deliver superior service to internal and external guests, exhibit the highest degree of professionalism, ethics, and integrity, and comply with all governing policies and procedures.  
• Employ positive communication skills and exercise professional interpersonal abilities (tact, diplomacy, and respect) with guests and co-workers at all times.
• Maintain a high degree of professionalism in the workplace, including appearance, communication, attendance, reliability, and teamwork.
• Maintain a high level of organization, including an orderly and neat work area and excellent time management skills, leading to the highest levels of productivity.
• Demonstrate a desire to succeed and willingness to help others succeed.
• Understand the role and responsibilities of the position and demonstrate proficiency in the position requirements.  
• Demonstrate support and comply with all Safety program elements including: adherence to policies, exercise of safe work practices, participation in training, use of protective equipment, and reporting all safety concerns, hazards, and non-compliant practices.
• Participate in open communication and provide feedback to management regarding operations, staffing, personal development, and operational productivity.
• Serve as a contributing Team Member of the Soboba Band of Luiseño Indians enhancing the Casino’s operations in all its business endeavors.

EDUCATION / QUALIFICATIONS

• Any combination of education, experience and training that provides the required knowledge, skills and abilities. 
• Knowledge of Word, Excel, MAS 200, Kronos and/or other applications.
• Must possess excellent organizational and computer skills.
• High School diploma or equivalent required. Prior experience working in an administrative capacity preferred.
• Must possess excellent verbal and written communication skills in order to promote positive and professional image.

CERTIFICATES, LICENSES AND REGISTRATION

• Ability to obtain and maintain a valid Soboba Tribal Gaming Commission license. 

• Required to submit to and obtain negative results on all drug and/or alcohol testing.

SOBOBA CASINO RESORT BENEFITS 

Full-time team members are eligible to participate in a variety of group health and wellness benefits upon timely submission of appropriate enrollment forms. Coverage effective dates vary by plan and additional information will be provided to you during New Hire Orientation. Benefit offerings may change from time-to-time, but presently, Soboba Casino resort offers the following: 

• 401k Plan 
• Basic Life Insurance employer paid ($20,000) with the option to purchase Supplemental Life Insurance 
• Medical, Dental & Vision paid for the employee 
• Employee Assistance Program 
• Wellness Program (Annual Health Fair, Wellness Education, and Incentive Programs) 
• Paid Time Off

SOBOBA CASINO RESORT TEAM MEMBER RECOGNITION INCLUDING, BUT NOT LIMITED TO: 

• Reward and Recognition Program (Quarterly, and Annually) 
• Team member Incentives 
• Free Team member meal