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Executive Assistant

Soccer Shots - DC/MD/VA

Executive Assistant

Laurel, MD
Full Time
Paid
  • Responsibilities

    Company profile: Soccer Shots is the leader in youth soccer development for children ages 2-8. Soccer Shots is an engaging children’s soccer program with a focus on character development. Our caring team positively impacts children’s lives on and off the field through best-in-class coaching, curriculum and communication. Soccer Shots exists to positively impact the lives of children. Our vision is to provide a beloved growth experience for every child, a remarkable experience for every family.

    Soccer Shots DMV: Soccer Shots DC/MD/VA (DMV) was established in 2010. Soccer Shots DMV stretches from Harford Co, MD to Prince William Co, VA. Soccer Shots DMV offices are located in Laurel, MD, Fairfax, VA & Lutherville, MD. Soccer Shots DMV works closely with Soccer Shots Franchising National Headquarters in Middletown, PA. Soccer Shots DMV offers programs at over 450 locations, serves over 28,000 participants, and employs 100+ part-time coaches and 28 full-time employees.

    Reports to: Executive Director Soccer Shots DMV

    Purpose: The Executive Assistant provides high-level administrative support to the Executive Director in preparing reports, handling information request, scheduling, communication with different stakeholders in the organization as well as working in a variety of special projects.

    Role/Classification: This position is a full-time, exempt position requiring 40 hours of work per week. Expected working hours are Monday through Friday, between 8:00am and 5:00pm. Travel to all three of the Soccer Shots DMV offices will be required and additional hours will be required during certain times of the year.

    Commitment: All employees of Soccer Shots are committed to representing Soccer Shots DMV in a fashion consistent with our core values and the employee handbook. Employment and compensation is based on performance, and Soccer Shots DMV reserves the right to terminate employment for failure to meet expectations.

    Responsibilities:

    Tracks and manages the priorities and calendar of the Executive Director

    Maintains handle on all communications between the Executive Director and both internal/external parties

    Assist in coordinating team meetings, off-sites, morale initiatives, all-staff meetings, strategy meetings and board meetings

    Prepares all material needed by the Executive Director for meetings and conference calls

    Ensure the Executive Director is fully briefed on meeting agendas, attends meetings and prepares notes for later consideration. Compiles meeting agendas, action item lists and proofreads documents for accuracy, completeness and conformity to established formats.

    Regularly and routinely handle, create and coordinate complex sensitive material including but not limited to strategic planning, budget, third party vendors or human resource.

    Attends special events and meetings on behalf of Executive Director

    Plans, Researches & Executes special projects as directed by Executive Director

    Required education/experience:

    Minimum 4-year bachelor’s degree

    Preferred degrees include, but are not limited to: Business, Finance, Management/Leadership

    2-3-years minimum of administrative experience

    Proficient in Microsoft Office Suite

    Required traits/competencies:

    Passion for the Soccer Shots mission

    Core value fit

    Outstanding interpersonal skills

    Very strong organizational skills

    Intrinsically motivated

    Strong critical thinking, analysis, and process improvement

    Ability to balance competing priorities, complex situations, and tight deadlines

    Experience supporting executive management

    Ability to work collaboratively with teams

    Direct, engaging and relational

    Strong, timely written and verbal communication

    Evaluation and Review:

    Soccer Shots will perform an initial review after 60 days.

    Goals and key performance measurable will be reviewed quarterly.

    Soccer Shots will perform an annual review in December each calendar year.