Job Description
Program Coordinator
Reports to
Director of Operations
Soccer Shots Sacramento, LLC has an exciting opportunity for an experienced Program Coordinator who enjoys finding solutions, and innovating for complex problems. Soccer Shots is a fast-paced environment and is looking for someone who thrives with the challenges and novelty of handling the day-to-day operations. In this Program Coordinator role, you will perform various administrative duties, be the primary contact for customers and site contacts, and keep the office and team organized (be it inventory, office supplies, or calling others up).
If you love looking into the future, creating spreadsheets, learning new programs, and holding teams accountable, then this is a great opportunity for you! We are looking for someone who LOVES people, LOVES to serve others, LOVES the hustle and bustle of the office, and LOVES to take ownership of self discovery and leadership.
Soccer Shots
Soccer Shots is a fast-growing, intro-to-soccer program offered throughout Sacramento, El Dorado and Placer Counties. Through relationships established with child care centers, elementary schools and public locations (i.e. parks & community centers), Soccer Shots is currently serving between 800-1000 children between the ages of 2 and 8 years old each season (fall, winter, spring and summer).
Position Overview
The Program Coordinator joins a small leadership team of highly dedicated and committed individuals seeking to deliver an excellent program and service in the community. The PC manages customer service, office operations, plays a key role in marketing efforts and coaches as needed. This position “sets the tone” for all parent, school, and community interactions and requires diplomacy, problem solving, and a commitment to delivering excellent service.
In addition, we are seeking an individual who desires to improve and grow Soccer Shots Sacramento and who desires advancement opportunities and responsibilities within the company.
We are looking for candidates who...
Continuously pursue excellence in themselves, their organization, and others. Do you celebrate successes and then reflect to see if there is an area for improvement? Are you comfortable speaking up to introduce new ideas or address an area of concern?
Hustle, work hard, innovate and create. Do you take pride in beating deadlines? Do you love to refine processes or tasks?
Remain mindful, calm and balanced even when there are multiple projects, people, and daily “must do’s” competing for your attention. Do you see opportunities when faced with challenges?
Thrive on collaboration and being a team player. Do you recognize and offer to help when a team member needs support? Are you able to proactively recognize when you might need support and comfortable enough to ask for help?
Like to have fun! Do you have a go-to silly song, funny voice or outstanding dance move that always captures a child’s attention? Can you dribble a soccer ball through the office while carrying on a conversation?
Want to make a difference. Are you energized by the opportunity to positively impact children and families?
Does this sound like you? Great! Before you apply, we ask that you take a few more steps:
Check out our website (soccershots.org/sacnorth) to learn more about our organization. Review the programs, learn about our mission - most importantly reflect on who we are and where you want to be in your profession.
Review the job description and position requirements listed in this job posting. Does this match with your skill set?
Apply online. Please complete the online application, submit a resume, and include a cover letter that tells us how your skills would help us achieve our mission - to positively impact children’s lives.
DUTIES
Operations & Administration:
Scheduling four program seasons (fall, winter, spring and summer) and preparing all materials to promote each season.
Maintaining the master instructor schedule, handling cancellations and reschedules.
Helps prepare seasonal marketing items
Prepares and assembles participant certificates and prizes
Assists in equipment-set preparation, distribution, and collection
Assesses inventory of equipment, prizes, and supplies and submits necessary orders
Primary contact for school directors and parents
Customer Service (answering phone calls, emails in a timely manner)
Collecting, organizing and filing of required signed paperwork for all staff and maintaining accurate and complete staff files.
Assists in staff events, including routine meetings as well as special events
Maintains and provides instructor credentials, insurance certificates, permits/facility agreements, to all child care centers/public locations as needed
Assisting in new coach orientation, reviewing policies and paperwork with new coaches
Help implement and improve administrative procedures
Marketing and Communications:
Performing seasonal marketing/promotions
Outgoing communications with parents, directors, and other account representatives
Responsible for planning and representing Soccer Shots at community events, Family Fun Days, etc.
Coaching
Able to coach 2-3 classes per week and sub as needed (we provide internal training!)
QUALIFICATIONS
Teachable
MAC OS, PC, and Microsoft Office proficiency
Excellent and super FUN interpersonal skills
Embody our Core Values: candid, caring, growth mindset, teamplayer, accountability, pursue excellence
Believe in our mission: Stronger Youth Beyond the Game
Did we mention FUN? Highly accountable? Growth Mindset?
Be willing to coach 1-3 classes per week (internal training provided!)
Role/Classification
The job description above is a part-time position requiring a minimum of 20-25 hours of work per week. Typical/expected working hours are Monday through Friday, 8am to 12pm. During busy seasons, it will be necessary to work additional hours, including some weekday evenings and some Saturday mornings to meet deadlines and goals.
Salary Compensation
Soccer Shots will pay the Program Coordinator $18-20/hr (DOE). Compensation for any assigned duties or tasks are included in the hourly rate. A minimum average of 20-25 hours per week are to be maintained and accounted for by the Program Coordinator in order to fulfill the part-time status.
Benefits
After the first 3 months of employment, the Program Coordinator will be eligible for Sick Leave and medical benefits. In addition, Soccer Shots observes the following Holidays (office closed): Memorial Day, Independence Day, Labor Day, Thanksgiving (Thurs & Fri), Christmas/New Years break (typically 9 days), and Presidents’ Day (approx 15 days/year).
Physical/Work Environment Requirements
Functions in a temperature controlled office environment the majority of the time.
Work requires ability to sit, stand and walk throughout an extended work day; position requires use of fingers, hands and arms on a consistent basis for keyboarding and phone work; position may need to lift up to 50 pounds on occasion; excellent vision skills (with or without correction) are required. The standard office environment has moderate noise levels associated with computer equipment, team-members and phone conversations.
Position functions occasionally in an inside/outside sports environment a portion of the time throughout the year which may include temperatures of extreme heat or cold.
Work requires ability to run, stop, stoop, bend (a physical, exercise type regimen) in a minimum of 40 minute increments per coaching session. Moderate gymnasium like noises are associated with this position as well as excellent vision skills (with or without correction).
This position requires occasional driving in and around the Greater Sacramento area to assist with marketing efforts and team support.
This job description should not be construed to imply these requirements are the only duties, responsibilities and qualifications for this job. Incumbents may be required to follow any additional related instructions, acquire related job skills, and perform other related work as required. This job description may be updated at any time.
Soccer Shots is an Equal Opportunity Employer. This company does not and will not discriminate in employment and personnel practices on the basis of race, sex, age, disability, religion, national origin, sexual orientation, genetic information, gender identity or any other basis prohibited by applicable law. Hiring, transferring and promotion practices are performed without regard to the above listed items.