Benefits:
Flexible schedule
Free uniforms
Opportunity for advancement
Training & development
Job Description
Program Coordinator
Reports to
Executive Director
Soccer Shots Sonoma has an exciting opportunity for an experienced Program Coordinator who enjoys finding solutions and innovating for complex problems. Soccer Shots Sonoma is a California Education System-accredited program that offers soccer programming for kids from 2-8 years old. More than the sport, our program focuses on building character values on and off the field. It is a fast-paced environment and is looking for someone who thrives in the challenges and novelty of handling day-to-day operations. In this Program Coordinator role, you will perform various administrative duties, be the primary contact for customers, while keeping the office and team organized.
If you love looking into the future, organizing and learning new programs, and holding teams accountable, then this is a great opportunity for you! We are looking for someone who LOVES people and the hustle and bustle of the office, who takes pride in their ownership of self-discovery and leadership.
Position Overview
The Program Coordinator joins a small leadership team of highly dedicated and committed individuals seeking to deliver an excellent program and early childhood education service to the Sonoma County community. The PC manages customer service, office operations, plays a key role in marketing efforts, and coaches. This position sets the tone for all parent, school, and community interactions and requires diplomacy, problem solving, and a commitment to delivering excellent service.
In addition, we are seeking an individual who desires to grow with a strong organization and is seeking advancement opportunities and responsibilities for professional growth.
We are looking for candidates who...
Continuously pursue excellence in themselves, their organization, and others. Do you celebrate successes and then reflect on where improvements can be made? Are you comfortable speaking up to introduce new ideas or address an area of concern?
Hustle, work hard, innovate and create. Do you take pride in meeting deadlines? Do you enjoy refining processes or tasks?
Remain mindful, calm and balanced even when there are multiple projects, people, and daily tasks competing for your attention. Do challenges energize you?
Thrive on collaboration and being a team player. Do you recognize and offer to help when a team member needs support? Are you able to proactively recognize when you might need support and feel comfortable enough to communicate that?
Like to have fun! Do you have a go-to silly song, funny voice or outstanding dance move that always captures a child’s attention? Can you dribble a soccer ball through the office while carrying on a conversation? Or would you like to learn?
Want to make a difference. Are you energized by the opportunity to positively impact your neighborhood's families and children?
Does this sound like you? Great! Before you apply, we ask that you take a few more steps:
Check out our website (soccershots.com/sonoma) to learn more about our organization. Review the programs, learn about our mission - most importantly reflect on who we are and where you want to be in your profession.
Review the job description and position requirements listed in this job posting. Does this match with your skill set?
Apply online. Please complete the online application, submit a resume, and include a cover letter that tells us how your skills would help us achieve our mission - to positively impact children’s lives.
RESPONSIBILITIES
Operations & Administration:
Schedule four program seasons (fall, winter, spring and summer) and preparing materials to promote each season, coordinating with our marketing teams.
Maintain a master instructor schedule, handling cancellations and reschedules.
Help prepare seasonal marketing items
Prepare and assemble participant certificates and prizes
Assist in equipment-set preparation, distribution, and collection
Assess inventory of equipment, prizes, and supplies and submitting necessary orders for restocking
Be the primary contact for school directors and parents within your area
Manage office communication (emails and phone calls)
Collect, organize and file required signed paperwork for all staff and maintaining accurate and complete staff files.
Assist in staff events, including routine meetings, as well as special events
Maintain and provide instructor credentials, insurance certificates, permits/facility agreements, to all childcare centers/public locations, as needed
Assist in new coach orientation by reviewing policies and paperwork with new coaches
Help implement and improve administrative procedures
Marketing and Communications:
Join the team in seasonal marketing/promotions
Manage outgoing communications with parents, directors, and other account representatives
Plan and represent Soccer Shots Sonoma at community events, Family Fun Days, etc.
Coaching:
Coach 12-15 classes per week and sub as needed (we provide internal training!)
QUALIFICATIONS
High School diploma
MAC OS, PC, and Microsoft Office proficiency
Excellent and FUN interpersonal skills
Embody our Core Values: candid, caring, growth mindset, teamplayer, accountability, pursue excellence
Believe in our mission: Stronger Youth Beyond the Game
Role/Classification
The job description above is a part-time position requiring a minimum of 15-25 hours of work per week. There is strong potential for this role to become full-time within 3-6 months, if desired. Typical/expected working hours are Monday through Saturday, 8am to 12pm. During busy seasons, it will be necessary to work additional hours, including some weekday evenings.
Salary Compensation
Soccer Shots will pay the Program Coordinator $18.50/hr. Compensation for any assigned duties or tasks are included in the hourly rate. A minimum average of 15-25 hours per week are to be maintained and accounted for by the Program Coordinator in order to fulfill the part-time status.
Physical/Work Environment Requirements
Work requires the ability to sit, stand and walk throughout an extended work day; position requires use of fingers, hands and arms on a consistent basis for keyboarding and phone work; position may need to lift up to 50 pounds on occasion; excellent vision skills (with or without correction) are required. The standard office environment has moderate noise levels associated with computer equipment, team-members and phone conversations.
Position functions occasionally in an inside/outside sports environment a portion of the time throughout the year which may include temperatures of extreme heat or cold.
Work requires ability to run, stop, stoop, bend (a physical, exercise type regimen) in a minimum of 40 minute increments per coaching session. Moderate gymnasium-like noises are associated with this position as well as excellent vision skills (with or without correction).
This position requires occasional driving in and around the Sonoma area to assist with marketing efforts and team support.
This job description should not be construed to imply these requirements are the only duties, responsibilities and qualifications for this job. Incumbents may be required to follow any additional related instructions, acquire related job skills, and perform other related work as required. This job description may be updated at any time.
Soccer Shots Sonoma s an Equal Opportunity Employer. This company does not and will not discriminate in employment and personnel practices on the basis of race, sex, age, disability, religion, national origin, sexual orientation, genetic information, gender identity or any other basis prohibited by applicable law. Hiring, transferring and promotion practices are performed without regard to the above listed items.
Compensation: $18.50 per hour