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Program Coordinator

Soccer Shots - Tampa Bay

Program Coordinator

Tampa, FL
Full Time
  • Responsibilities

    Soccer Shots is seeking a highly motivated and resourceful candidate to fill a full-time position in our office in Tampa FL. This leadership team member will function primarily as a full-time Administrative Assistant, but will also assist other members of the leadership team with operations, sales, and marketing/advertising projects. Weekly coaching duties will also be required. Desired start date is late August early September 2019.

    Soccer Shots® is the premier soccer experience for children, using an acclaimed non-competitive curriculum and great coaches. Through the beautiful game, we aim to develop character, motor skills and teamwork. Our team believes children are invaluable and our goal is simple: leave a lasting, positive impact on every child we serve.

    For more information on Soccer Shots, please visit our website at

    Reports to: Cara Jahnke - Integrator, President of Operations Soccer Shots Tampa Bay

    Working Hours/Location/Schedule:

    The job description above is a full-time position requiring 40 hours of work per week. We expect that working hours will be 830 AM to 530 PM, Monday through Friday, with an hour for lunch each day.

    IMPORTANT - PLEASE NOTE: This is a slightly atypical working scenario in that you will have only occasional in-person contact with the rest of the Soccer Shots team. Many of our staff members work remotely; as such, we need a reliable person who is self-motivated, self-regulated, driven, and goal-oriented individual. Much of our communication takes place via email, text messaging, phone calls, and online video conferencing. Given this, the candidate MUST be motivated, organized, communicative, and not afraid to get their feet wet right away. This position is NOT suitable for those who require a significant amount of oversight or a socially-driven work environment.

    Physical/Work Environment Requirements:

    Work requires ability to sit, stand and walk throughout an extended work day; position requires use of fingers, hands and arms on a consistent basis for keyboarding and phone work; position may need to lift up to 50 pounds on occasion; excellent vision skills (with or without correction) are required. The standard office environment has moderate noise levels associated with computer equipment, customers and phone conversations. Position may occasionally have the need to be exposed to an inside/outside sports environment.

    Local driving will occasionally be required - a valid driver's license and reliable personal vehicle is a necessity, as Soccer Shots does not have company cars.

    Qualifications: Candidates must meet the following criteria:

    1.) Confident - able to present the Soccer Shots program clearly and professionally to prospective clients, confident in promoting the Soccer Shots program

    2.) Highly motivated – self starter who is able to accomplish tasks and troubleshoot without much oversight

    3.) Communicates clearly and professionally (both orally - in person and on the phone - and written)

    4.) Prompt and timely - in all aspects of the business, including communication with both customers and Soccer Shots staff

    5.) Professional - neat in appearance, friendly and courteous with clients and Soccer Shots team members

    6.) Energetic - Must enjoy working with kids, is able to demonstrate a high level of competence running the Soccer Shots program to children ages 2 to 8, and shows enthusiasm naturally. This position will require weekly coaching (which will comprise a very small portion of weekly duties).

    7.) Very well organized - will assist in the tracking and management of Soccer Shots equipment and apparel inventory, our schedule documents and scheduling software, and our client database / tracking systems

    8.) Tech-savvy - must be very comfortable in a computer-based work environment - many tasks will need to be completed on the computer via Outlook, Google platforms (Docs, Sheets, Calendar, Maps, etc.), web-based communication / emailing platforms, and the Soccer Shots web-based administrative software. Must be comfortable with Microsoft Office software for creating marketing documents and placing print orders.

    9.) Must have reliable PERSONAL transportation and a valid driver's license - reliance on public transportation, ride sharing, or alternative forms of transportation (bicycle, motorcyle) has been shown to be highly unsustainable given the requirements / duties of this job. Seasonal visits to client sites throughout the Greater Pittsburgh Area will be required to support the Operations Director and to provide assistance in the Operations Coordinator role.

    10.) FL State-required Background Checks - candidate must be able to pass FL-required clearances / background checks upon acceptance of an offer of employment (clearances are not required up-front).

    11.) Comfortable making sales-type phone calls - Sales is a component of this position and will require cold calling, sales meetings (in-person and over the phone), marketing and advertising duties, and the overall promotion of the Soccer Shots Tampa Bay program. Please do not apply for this position if you do not have applicable experience or if you are not comfortable with regular sales duties.

    12.) (Preferred, but not required): Soccer enthusiast - has both playing and coaching experience (high level not required), appreciates and understands soccer and is passionate about promoting the game

    PLEASE NOTE: Candidates should also be willing to perform other duties as requested in order to to help drive to our Vision, fulfill our Mission, and abide by our Organization’s Values, including participating in Soccer Shots community outreach events, assisting with paper flier drop-offs, and placing yard signs around the area.

    Do You Espouse Our Core Values?

    We Care. Start with empathy. Others-oriented, Tone matters as much as words. "What can I do or say to show I value others?"

    We Pursue Excellence. Small things, done well, add up over time. Execute on time. Effort AND quality matter. "Is this my best work?"

    We are stronger together. Collaborate for the greater good. Roles may differ, area ll integral. The team achieves. "How am I contributing to the success of the team?"

    We are Candid: Clarifying & constructive. Open-handed. Free from malice. "Have I thoughtfully shared my perspective? Have I invited the perspective of others?"

    We Own It. Solutions-minded. Engage fully. Confidently competent. "So I seize the initiative and seek positive outcomes?"

    We Grow. We haven't arrived. Comfort zones inhibit progress. Continually learning, intentionally evolving. "How can I be better tomorrow than I am today?