Sorry, this listing is no longer accepting applications. Don’t worry, we have more awesome opportunities and internships for you.

Administrative Coordinator

Society for the Promotion of Japanese Animation

Administrative Coordinator

Santa Ana, CA
Paid
  • Responsibilities

    Society For The Promotion Of Japanese Animation is looking for a Superstar Administrative Coordinator to provide excellent support for our Operations Director. 

    Primary Responsibilities:

    • Create presentations and reports as requested.
    • Provide support by assisting the Operations Director with reviewing and drafting correspondence
    • Research, review and collect and analyzing information.
    • Assist with ensuring communication flow between internal and external contacts based on priorities.
    • Reviews, proofreads, and formats all correspondence prepared by the Senior Management to ensure accuracy and completeness as well as consistency with organizational policy.
    • Maintains Operations Director's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
    • Maintains and protects the organization information confidential.
    • Collecting and organizing Senior Management's receipts in compliance with finance policies and procedures. Ensuring expenses are recorded up to date within one week of purchase.
    • Coordinates Operations Director's travel needs with SPJA.
    • Transcribe notes during meeting.
    • Provide support as back up to existing SPJA receptionist including duties such as general office tasks such as clean up, resource calendar management, etc.
    • Other duties as assigned.

    Minimum Requirements:

    • Minimum of 1 year of experience providing support to senior level management.
    • Ability to work collaboratively with all levels of individuals in the organization.
    • Excellent written and verbal communication skills.
    • Possess attention to detail.
    • Ability to adapt to changing priorities on a daily basis.
    • Ability to maintain professionalism and act with high integrity.
    • Ability and available to work a non-traditional work schedule, SPJA Work Hours are 10:00am - 7:00pm. Available to work weekend and after hour Company events and functions.
    • Ability to travel to other locations outside of the SPJA office such as LA Convention for AnimeExpo Events.
    • Possess excellent organization and time management.
    • Ability to prioritize tasks effectively and work under tight deadlines.
    • Proficient in Excel, PowerPoint, and Word.
    • Experience in assisting with reporting and budgeting a plus.
    • Must be able to lift up to 30 lbs.
    • Up to 20% travel required.
    • Must be able to perform required tasks at the SPJA office and event locations.
    • Experience with the event industry or entertainment is helpful