Job Description

ADMINISTRATIVE ASSISTANT ACCOUNTING LOS ANGELES, CA 3 MONTHS CONTRACT JOB ID 2020-4830

Solugenix is assisting a client, a prestigious health insurance company, in their search for an Accounting Associate II. This is a 3-month contract opportunity based out of Los Angeles, CA.

QUALIFICATIONS:

• High School Diploma/or High School Equivalency Certificate Education Preferred associate degree Experience.
• Required: At least 0-1 years of administrative support work experience.
• Skills Required: Advanced proficiency in MS Word, PowerPoint, MS Excel.
• Strong written and verbal communication skills.
• Must be able to draft professional business letters.

RESPONSIBILITIES:

• The Accounting Associate II is responsible for administering the automated time and attendance system which involves daily monitoring and follow-up with employees and supervisors for missing punches, approvals, time exception reports, direct deposits, W4's, and coordination with Human Resources.
• Other responsibilities include administrative support to the Accounting and Financial Services Department, bank reconciliation support, and positive pay support such as tracking checks and processing stop payment requests through Bank of America.
• General office support involves filing, scanning, organizing, and maintaining documentation, ordering supplies, scheduling meetings, preparing meeting materials, distributing mail, and answering the telephone for the director and two managers when unavailable and managing their calendars.
• Duties Administration of automated time and attendance system ADI-Time. Answers employees questions, follows-up for completion and approval of automated time card, provides training as needed, run and review reports, sort payroll.
• (30%) General Administrative duties: Handles meeting requests (assisting with all meeting arrangements for training, etc.), presentations, copy jobs, logistics, and administrative follow-up e.g. minutes, packets, and the management of supply requests and processing.
• Ensures all detailed level functions are accounted for and meetings and training sessions are prepared for properly.
• Coordinates calendars and answers the telephone for the Director and two Managers.
• (25) Coordinate Departmental Projects: Supports and assists in all projects and assignments generated by special projects e.g. flow charts, binding documents, creating manuals, tracks and documents the departmental processes and procedures.
• Ensures all projects assigned to the department have proper documentation and are completed on time.
• Ensures all major projects have coverage and that processes and procedures are properly documented.
• (15%) Support bank reconciliations and positive pay.
• Clears checks and balances accounts, tracks checks, and process stop payments (10%).
• Communications/Customer Service: Response to specific service area needs by providing positive interaction regarding requests, drafting of emails and memos as directed, verifying all written materials are complete and accurate.
• Maintaining all paper and electronic files; collects, processes, and routes routine business data and information; acts as the department administrative liaison (10%).
• Performs other duties as assigned (10%).

ABOUT THE CLIENT Our client is one of the world's leading health insurance company based out of Los Angeles, CA.

Company Description

For over 50 years, Solugenix has been a global technology development and services firm with locations in California, Arizona, India and the Dominican Republic. As a pioneer in professional staffing services and IT Consulting, we’ve partnered with some of the biggest global corporations across many industries. Our history was built on a foundation of partnerships with global brands like McDonald’s, Microsoft, CIT Group, Johnson & Johnson, Herbalife, Sony Pictures Entertainment, and many others who look to Solugenix to be their trusted partner in providing professional staffing, non-IT and IT solutions. We live our core values in everything that we do, starting with “doing the right thing” for our employees/contractors and “committing to client success”. This is a big part of how we continue to make lists like “2019 Forbes Small Giants”. We also forge strategic partnerships with vendors and corp-to-corp candidates (C2C) that share our core values and encourage you to partner with us. In addition to generating ground-breaking, industry-defining solutions for our clients and our own projects, we partner with clients with whom we share core values and a common professional culture to help them find talent for their valuable opportunities. At Solugenix, we invest in the personal development and growth of every individual. While this is a position with one of our esteemed clients, Solugenix will continue to invest in your personal growth and development, providing you with a successful career as well as ensuring client success..