Role and Responsibilities
The Accounts Payable Representative is an entry-level Accounts Payable position reporting directly to the Accounts Payable Supervisor, Manager, or Director. The position provides direct support for day-to-day processing of accounting payable functions:
- PROCESSING OF VARIOUS ACCOUNTS PAYABLE TRANSACTIONS
- Opening, Sorting & Scanning of invoices
- Processing of invoices using OCR and Imaging technology
- Reconciliation of Invoices and matching to a purchase order.
- Analysis of Invoice to Purchase Order receipt
- Resolving invoice discrepancies with field personnel
- PROCESSING OF PAYMENTS TO VENDORS
- Process weekly check run
- Process emergency check requests as needed.
- Monitor check outsourcing files to ensure delivery.
- Conduct the weekly check preview process to identify potential AP problems and resolve them before check issuance.
- VENDOR FILE SET-UP AND MAINTENANCE
- Review set up requests for proper authorization and approval.
- Set up vendors following standard operating procedures.
- ACCOUNTS PAYABLE RESEARCH
- Respond to vendor inquiries on invoice status.
- Monitor and respond to Job Queues in eclipse
- Respond to OPCO requests for clearing AP issues.
- Research and work vendor statements
- Other Responsibilities
- Assist in internal audit preparation.
Required Skills
PREFERRED SKILLS
- Experience Processing in a high-volume multi-branch/ company environment
- Experience with the procurement process
- Analytical and Problem-Solving Skills
- Ability to Communicate with Peers and Supervisor/Management
Required Experience
Qualifications and Education Requirements
- 2 - 4 years of related experience in Accounts Payable (PREFERRED)
- Knowledge of principles, practices, regulations, and procedures as they relate to Accounts Payable.
- Knowledge of application of data processing techniques relating to accounting systems.
- Strong attention to detail
- High School diploma
- Work confidentially with discretion.
- Work independently with little direction.
- Communicate effectively both orally and in writing.