Job Description

JOB DESCRIPTION SUMMARY

The Accounts Payable Clerk is responsible for completion of all accounts payables transactions, including (but not limited to) invoice scanning/processing, vendor setup and maintenance. They are also responsible for supporting vendors/stakeholders with any outstanding inquiries.

JOB DESCRIPTION

Principal duties and responsibilities include

• Process invoices in the Yardi system for payment processing, ensuring that invoices are coded according to Sonesta chart of accounts and USALI (Uniform System of Accounts for the Lodging Industry) standards
• Initiate creation of new vendors and inputs key vendor data (i.e. W-9, business registration, bank information) into the system
• Perform periodic checks to identify inactive/duplicate vendors
• Support vendor inquiries and provides task force support for hotels requiring assistance as designated by the CFO
• Review month-end AP aging and works with AP Manager to addresses any outstanding items to avoid late payment fees
• Conduct monthly reconciliation of vendor statements to identify available unapplied cash, credit memo and/or past due invoices
• Assist the Finance group with the month end close process, escalating issues to AP Manager as needed
• Reconciles the statements from suppliers, researches and resolves any discrepancies
• Ensures non-contractual invoices have an approved PO attached and audit invoice vs PO
• Transmit Transient Travel Agency Commissions via TACS on a weekly basis
• Reconcile online travel agency commissions monthly
• Other duties as assigned

KEY COMPETENCIES REQUIRED

• Technical:
  • Significant experience with invoice processing and maintaining and updating relevant AP data
  • Demonstrated knowledge of Generally Accepted Accounting Principles (GAAP)
  • Understanding of USALI standards preferred
• Behavioral (Do the Right Thing)
  • Focus on an excellent customer experience
  • Treat each other with respect
  • Commit to the team
  • Be authentic and real
  • Communicate openly, honestly and clearly
• Behavioral (Go Beyond)
  • Exceed expectations
  • Hold yourself and others accountable
  • Continuously improve
  • Dig deeper and find ways to succeed

ADDITIONAL JOB DESCRIPTION

QUALIFICATIONS AND SKILLS

A candidate for this position must possess the following applicable knowledge, skills and abilities and be able to demonstrate and provide applicable examples to support his/her competency.

• Must be familiar with charts of accounts and assigning account distribution to invoices
• Understanding of the steps and processes in the purchase-to-payment cycle
• Must be PC proficient and able to thrive in a fast-pace setting
• Ability to proactively communicate and work effectively with hotel staff, corporate management, and internal customers
• Ability to think outside the box and challenge the status quo
• Attention to detail, problem solving and trouble shooting skills are essential
• Strong oral and written communication
• Ability to multi-task, work under pressure and meet deadlines
• Must thrive in a teamwork setting and have strong organizational skills
• Passionate and enthusiastic

PREFERRED QUALIFICATIONS

• 2+ years’ of accounts payable processing experience preferred

BENEFITS

Sonesta recognizes that benefits play a vital role in helping ensure the health and financial security of employees and their families. We offer a variety of benefits to our employees including:

• Medical, Dental and Vision Insurance
• Health Savings Account with Company Match
• 401(k) Retirement Plan with Company Match
• Paid Vacation and Sick Days
• Sonesta Hotel Discounts
• Educational Assistance
• Paid Parental Leave
• Company Paid Life Insurance
• Company Paid Short Term and Long Term Disability Insurance
• Various Employee Perks and Discounts

Upon submitting your application, please ensure you complete a full application in addition to attaching a resume. Incomplete applications received will not be considered.

Company Description

In 1937, real estate mogul A.M. “Sonny” Sonnabend pooled his resources with other investors to purchase the Preston Beach Hotel in a tiny Massachusetts seaside town. Thanks to the unrivalled service and hospitality he provided to every guest, his focus moved from real estate to hospitality. Excellent service and authentic experiences became the foundation for what would become one of the first U.S.-based international hotels – and they remain a cherished tradition Sonesta has been honoring for over 80 years. Since its founding, Sonesta has built, owned, managed and designed hotels throughout the world. Our mission has remained the same: to provide our guests an authentic quality experience and treat all who walk through our doors with integrity. We embrace our decades-long heritage of unrivalled service as we stay in tune with today’s traveler. And we do so with integrity and passion. Today, Sonesta comprises more than 65 properties in 7 countries. We’re in many major U.S. destinations – Baltimore, Boston, Miami, Hilton Head, Houston, New Orleans and Philadelphia, to name a few – and in some of the world’s most exotic locales, like Sint Maarten, Peru, Chile, Colombia, Ecuador and Egypt. And our portfolio continues to grow with even more locations that will celebrate local cultures and reaffirm Sonesta's commitment to authenticity and genuine hospitality. Aleron companies (Broadleaf Results and TalentRISE) are Equal Employment Opportunity and Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability, veteran status, or any other legally protected basis.