Benefits:

Dental insurance

Health insurance

Vision insurance

Essential Functions:

§ Responsible for all aspects of Property Accounting including processing daily cash receipts, processing daily vendor invoices, generating monthly financials and regular communication with Property Managers regarding property.

§ Responsible for assisting with annual budgeting

§ Works closely with Accounting Supervisor to ensure financial security and soundness of the company

Supervisory Responsibilities:

§ None

Problems and Challenges of Position:

§ Must work conscientiously to insure accounts receivable and accounts payable records are accurate and up to date

§ Must meet collection timelines set by Senior Management

§ Strong customer service skills

Decision Making Latitude:

§ Determine majority of work priorities

§ Know when to escalate problems to Supervisor

Competencies:

This position requires you to be available during normal business hours of 9:00 a.m. – 5:00 p.m. However, the business hours may be extended as needed to meet deadlines of deliverables. The responsibilities of the position include, but are not limited to the following, and are subject to change based on the evolving nature of the Florida Statues that govern condominium and homeowner associations, complexity of property requirements and/or changes to fund accounting:

JOB COMPLEXITY & CRITICAL SKILLS:

The position is fundamental to the accounting and financial analysis of an Association as such requires attention to detail, solid time management and good interpersonal skills.

Essential Duties and Responsibilities include, but are not limited, to the following. The Duties and Responsibilities are classified into daily, weekly and monthly categories.

Daily

Receives payments and posts amounts paid to owner ledgers. Deposit checks remotely in office in a timely manner.

Posts daily lockbox

Responsible for review of invoice coding from property managers. Weekly review of accounts payable and responsible for invoice payments.

Confers with homeowners regarding accounts.

Confers with vendors regarding open invoices.

Monthly

Month end responsibilities include reviewing budget variance, processing all journal entries, bank reconciliations, generating monthly financial statements.

Locates and monitors delinquent accounts by running late notices and notifying homeowners by mail, e-mail, or telephone.

Assist with the implementation of all new association. Assistance involves but not limited to: entering budgets, entering beginning balances, reconciling all bank accounts for month prior to implementation and actual two-months of implementation, preparing supporting schedules and gather information to complete financial reporting.

Perform monthly tasks assigned by the direct reports as indicated by calendar reminders.

Annually

· Budget Preparation:

o Assist with tracking that all budget templates are complete.

o Assist in entering information into budget templates as assigned by direct reports.

· Financial Audit:

o Assist with tracking that all annual audits have been engaged and are being completed.

o Assist with providing auditors with information from time to time as needed and as indicated by direct reports.

· Tax Return:

o Assist with tracking that all tax returns have been filed timely (i.e. by April 15th of every year a final tax return is complete and filed or an extension is filed; all tax returns are final and filed by September 15th).

o Provide tax accountant with financial information required to file extension, if applicable, or with audit report for final tax return filing.

Educational and/or Experience Requirements:

· Bachelor’s Degree, or two to 3 years’ related experience and/or training; or equivalent combination of education and experience

· Should have knowledge of accrual-based accounting.

· Must demonstrate strong organizational skills and a commitment to meeting reporting deadlines.

· Must have ability to prioritize and multi-task.

· Must be proficient in Microsoft Office (e.g. Excel, Word and Outlook)

· TOPS One knowledge, preferrable but not required

· Good command of the English language, both written and verbal

· Thorough knowledge of professional business practice when representing the SFCM

· Spanish is preferrable

Position Supervision

Employee reports to Accounting Supervisor.

Confidential Data:

All information e.g. written, verbal, and/or electronic that an employee encounters while employed with SFCM is considered confidential and proprietary information. Individual in this position recognizes that he/she works with confidential information as it relates to employees, Associations and the company and will ensure that appropriate guidelines are followed to ensure confidentiality at all times, protect the company image, trade secrets, etc.

Computer Skills, Equipment and Machines Used:

PC including software -Word, Excel with knowledge of accounting software (TOPS), e-mail, internet and other communications software

Printers

Telephone/Fax

Copier

Calculator

Mathematical Skills:

§ Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals

§ Ability to compute rate, ratio, and percentages and to draw and interpret bar graphs.

Reasoning Ability:

§ Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

§ Ability to deal with problems involving several concrete variables in standardized situations.

This description is not intended to be a complete statement of job content, rather to act as a guide to the essential functions performed. Management retains the discretion to add or to change the duties of the position at any time.