Private Family seeks a highly organized, adaptable, and positive Personal Assistant / House Manager to provide comprehensive day-to-day support to the Principal, while assisting with light House Management responsibilities. This role is based primarily out of the family’s Southampton residence and requires a candidate who is comfortable working closely alongside the Principal throughout the day.

The successful candidate will be personable, easygoing, and solutions-oriented, with a strong service mindset and have a genuine love of animals. This is a hands-on, dynamic role centered around personal assistance, scheduling, and household coordination. The ideal candidate is proactive, detail oriented, and possesses a flexible, roll with it mentality, able to pivot quickly as needs arise while maintaining a high level of professionalism and discretion.

This is a full-time, year-round position with a Monday through Friday schedule, inclusive of standard working hours and occasional after-hours responsiveness via text as needed. The schedule is more active and hands-on from May through December, with Greater flexibility during the off-season months when the family is not in residence.

Responsibilities include but are not limited to:

• Provide high-touch, day-to-day personal support to the Principal
• Manage complex personal calendars, appointments, and scheduling
• Coordinate and assist with application processing and related administrative tasks
• Schedule and manage veterinary appointments and pet-related logistics
• Provide hands on assistance with the daily care and ongoing needs of household pets, including coordination of supplies and routines, feeding schedules, grooming etc.
• Anticipate needs and proactively handle day-to-day requests and changes
• Maintain a calm, positive demeanor while working closely alongside the Principal for extended periods
• Serve as a central point of coordination between the Principal, staff, and vendors
• Communicate clearly and effectively while maintaining discretion and confidentiality
• Respond to occasional after-hours texts or requests as needed (with respect for work-life balance)
• Assist with staff scheduling and coordination
• Liaise with vendors and service providers; schedule and oversee work as needed
• Review and approve household invoices and expenses
• Maintain organization of household systems, records, and documentation
• Ensure smooth daily operations within the residence
• Assist with additional tasks and responsibilities as requested by the Principal
• Provide coverage and flexibility in schedule May through December
  

Requirements

• Strong command of the English language with exceptional written and verbal communication skills
• Excellent references required from both current and previous employers
• Prior experience as a Personal Assistant, Executive Assistant, or House Manager within a private household
• Experience supporting UHNW individuals or families required
• Must possess genuine affection for animals and be comfortable with hands-on pet care 
• Highly organized with exceptional attention to detail and follow through
• Positive, can do attitude with a high degree of emotional intelligence
• Ability to remain adaptable, flexible, and unflappable in a dynamic, fast paced environment
• Adept at working in ever changing environments requiring the utmost discretion and confidentiality
• Willingness to take direction and execute tasks without pushback
• Strong interpersonal skills with a collaborative and respectful approach
• Proactive problem solver with an above and beyond, service oriented mindset
• Self starter mentality with the ability to maintain consistent productivity year round
• Reliable, steady, and trustworthy professional aligned with the Principal’s preferences
• Comfortable working in close proximity to the Principal throughout the day
• Tech savvy with proficiency in calendaring systems, email, administrative tools, and smart home technology
• Excellent computer skills with proficiency in both Mac and PC operating systems
• Valid driver’s license with a clean driving record
• Legally authorized to work in the United States

Compensation: $130k – $150K per annum