Job Description

ADMINISTRATIVE ASSISTANT - HOSPITAL MAINTENANCE DEPT.

Please NOTE: THIS POSITION WILL WORK OUT OF BOTH THE HOLLYWOOD & VAN NUYS HOSPITALS

The Administrative Assistant, Plant Operations provides both clerical and high-level administrative support in planning, organizing, implementing and evaluating activities occurring in the Plant Operations Department. Gathers, organizes and maintains information for efficient access, and develops and maintains spreadsheets and reports. Serves on several committees and prepares minutes, communicates policies and procedures, and secures clarification as needed. Coordinates and maintains detailed calendars. Drafts, edits and/or writes a variety of documents on behalf of others or for own signature. Coordinates and performs a broad range of clerical / support / reception functions in the department. Follows all visitor protocols. Ensures that requests for information and services are accurately responded to in a timely and appropriate manner.

• Interfaces with staff, including Medical Staff, and other members of department/administrative team to serve as a liaison for hospital/department administrator, when necessary. Maintains awareness of all hospital and Corporate Policies and Procedures. Ensures that requests for information are accurately responded to in a timely and appropriate manner. Maintains confidentiality and appropriately follows all visitor protocols.
• Engages in caring behaviors, taking conscious ownership for work and takes a proactive, deliberate, and thoughtful actions regarding work activities. Demonstrates appropriate use of independent judgement and decision making. Demonstrates excellent customer service at all times.
• Prepares documents and correspondence, demonstrating excellent writing, editing, proofreading skills. Effectively coordinates activities associated with meeting management, travel arrangements, transcription of minutes, and follow-up. Effectively manages calendars for others and schedules meetings/appointments and events on their behalf.
• Facilitates required reporting. Ensures follow-up actions from committee members. Documents meeting minutes for the Environment of Care Committee. Assists Director of Plant Operations in coordinating and tracking Workers’ Compensation claims and OSHA reporting.
• Processes a variety of documents and materials, work orders, purchase requisitions, invoices for the purpose of disseminating information in compliance with established guidelines. Prepares purchase orders for all supplies and maintains adequate levels in department.

REQUIRED QUALIFICATIONS:

• · High School Diploma or Equivalent
• · Two years of related office, business or administrative experience
• · Must demonstrate customer service skills appropriate to the job
• · Must be able to read, write and communicate effectively in English
• · Computer literacy and proficiency
• · Ability to establish and maintain effective working relationships across
• · Understanding of basic medical terminology
• · Ability to maintain a work pace appropriate to the workload
• · Ability to multitask and prioritize needs to meet timelines

PREFERRED QUALIFICATIONS:

• · Bilingual skills
• · Previous experience in an administrative/executive assistant role in hospital setting/plant ops department
• · Associates or Bachelors Degree

Employee Value Proposition

Prospect Medical Holdings, Inc., is guided by a diverse and highly experienced leadership core. This group maintains the vision that has made Prospect a needed difference-maker in the lives of so many patients today, and many executives contribute to our continued efforts. As a member of our highly effective team of professionals, benefit eligible positions will receive:

• Company 401K
• Medical, dental, vision insurance
• Paid time-off
• Life insurance

How to Apply

To apply for this role, or search our other openings, please visit http://pmh.com/careers/ and click on a location to begin your journey to a new career with us!

We are an Equal Opportunity/ Affirmative Action Employer and do not discriminate against applicants due to veteran status, disability, race, gender, gender identity, sexual orientation or other protected characteristics. If you need special accommodation for the application process, please contact Human Resources.

EEOC is the Law: https://www1.eeoc.gov/employers/poster.cfm

Keywords: Los Angeles, Hollywood, Van Nuys, Sherman Oaks, Valley Village, Studio City, Central LA, West Hollywood, Westwood, North Hollywood, Plant Operations, Hospital, Acute Care, Administrative Assistant, Assistant, Administrative, Executive Assistant, Business Office, Administrative Experience, Facilitates, Maintenance Engineering, Maintenance Department, Housekeeping Operations, EVS, Southern California Hospital at Hollywood, Van Nuys Behavioral Health Hospital, Southern California Hospital at Van Nuys