Ballard Spahr LLP has an excellent opportunity for a legal administrative assistant with demonstrated technical, administrative, and executive support skills to support an experienced litigation Partner, as well as other lawyers/legal teams, from our Philadelphia office. This role requires attention to detail, organizational skills, juggling multiple critical requests across internal and external clients, and the ability to proactively anticipate lawyer and client needs. A high level of integrity and professionalism is critical.
Essential responsibilities include:
Internal and External Communications
Billing and New Client and Matter Intake
Calendar Management and Meeting Logistics
****Travel
****Office Organization
Litigation Support
Required Skills
Qualified applicants will be highly motivated, possess strong communication, organizational, and client service skills. Top-notch accuracy, spelling, grammar and proofreading skills are necessary. The ability to work co-operatively in a team environment to manage competing deadlines is required. A high aptitude for learning new skills, processes, and systems quickly is preferred. Applicants will be comfortable in a fast-paced environment while maintaining flexibility and composure.
Required Experience
This position requires a high degree of organization, and a high degree of proficiency with Microsoft Office, including Word and Outlook, and preferably Excel and PowerPoint. Experience with time and billing systems preferred. Experience with document management systems a plus.
Ballard Spahr is committed to increasing diversity in the legal profession and to supporting the communities where we live and work. People from all backgrounds are valued and integrated into every part of the firm. Diverse candidates including women, people of color and members of the LGBTQAI+ community, veterans and individuals with disabilities are encouraged to apply.
The firm is not accepting resumes from search firms for this position.
Qualified applicants will be highly motivated, possess strong communication, organizational, and client service skills. Top-notch accuracy, spelling, grammar and proofreading skills are necessary. The ability to work co-operatively in a team environment to manage competing deadlines is required. A high aptitude for learning new skills, processes, and systems quickly is preferred. Applicants will be comfortable in a fast-paced environment while maintaining flexibility and composure.