Benefits:

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Parental leave

Vision insurance

Overview

Spartan Invest is a full-service, turn-key real estate investment firm specializing in property acquisition, renovation, and property management; we are seeking an Office Administrator and Utilities Coordinator to join our existing team. In this role, your day-to-day responsibilities involve answering phones, sorting, researching and assigning correspondence (invoices), checking in visitors and setting up/disconnecting utilities. Other tasks include maintaining our file system and keeping track of office supply. The most important qualities are quick thinking, reliability, a professional appearance and a positive attitude. As a constantly growing company, some of these tasks are subject to change. Flexibility is essential for success in a rapidly growing environment. This person will be proficient in all Microsoft software and be both professional and well organized.

PLEASE NOTE: Viable candidates will receive an email response with an invitation to take our assessment as the next step in the application process. Please be on the look out for this communication and be sure to check your SPAM folder.

General Responsibilities:

Phone and Email Management: Answer incoming calls, route them to the appropriate personnel, and respond to general inquiries. Manage and respond to emails in a timely and courteous manner.

Mail Handling: Receive, sort, and distribute incoming mail and packages. Prepare outgoing mail and packages for delivery.

Property Utilities Management: Complete utility requests and oversee the process. Communicate with the team on progress of requests.

Customer Service: Greet clients, visitors, and guests in a friendly and professional manner. Assist with inquiries, provide information, and direct individuals to the appropriate contacts or locations.

Administrative Support: Assist with various administrative tasks, including data entry, filing, photocopying, and preparing documents. Validate Parking

Office Orders: Inventory and maintain office supplies

Manage Facility vendors: Coordinate with office vendors to ensure proper scheduling of services (i.e. office cleaners, shred service, copier maintenance, etc.)

Maintain Lobby Area: Keep the reception area clean, organized, and presentable.

Security Awareness: Monitor access to the building and enforce security procedures. Collaborate with security personnel to address any concerns.

Requirements

1-3 years’ experience in an administrative or similar role (involving multi-tasking)

High school diploma

Proficiency in Microsoft Office Suite

Professional attitude and appearance

Excellent written and verbal communication skills

Ability to be resourceful and proactive when issues arise

Excellent organizational skills

Multitasking and time-management skills, with the ability to prioritize tasks

Friendly, outgoing and confident personality is mandatory

Hours

Monday- Friday 8 a.m. – 5 p.m.

Total Compensation The compensation package for this role includes a base annual salary of $42,500- $45,000 DOE as well as the potential for quarterly profitability bonus after six months in role. We offer a comprehensive benefits package including PTO accrual, multiple insurance options and 401K with employer contribution after one year of service (for 401K). We observe eight paid holidays in addition to PTO accrual and we offer paid parental leave after one year in role.