Speaker Liaison

Location: Remote (U.S) or Hybrid (Southport, CT)

Position Type: Contract or Full-Time/Non-Exempt

POSITION SUMMARY

Lincoln Healthcare Leadership is seeking a Speaker Liaison to support the development and execution of content programming across our conferences.

The Speaker Liaison plays a critical role in ensuring a seamless speaker experience from initial confirmation through onsite delivery. Content is at the core of our conferences, and this role is responsible for coordinating all speaker logistics, ensuring accuracy, timeliness, and a high-quality experience for speakers and attendees alike.

This is a highly detail-oriented and collaborative role that requires strong organizational skills and the ability to manage multiple programs simultaneously. The position is best suited for someone who enjoys a blend of project management and event design and is eager to contribute across many aspects of conference production.

WHY JOIN LINCOLN HEALTHCARE LEADERSHIP?

At Lincoln Healthcare Leadership, you’ll be part of a team with a powerful purpose : elevating healthcare by inspiring leaders. Our mission is to drive excellence in healthcare leadership, strategy, and innovation through exceptional insights and exceptional communities—improving the U.S. healthcare system toward higher quality, lower cost, and more coordinated care.

Our values guide how we show up every day:

• Integrity – We do the right thing for our clients, our communities, and each other.
• Leadership – We communicate a bold, forward-looking vision for healthcare.
• Employee Centricity – We invest in our people and foster a supportive, energized environment.
• White Glove Service – We care deeply about delivering exceptional client experiences.
• Exceptional Quality – We hold a high bar in everything we do.
• Teamwork – We collaborate to achieve more together.
• Boldness – We think big, innovate, and challenge the status quo.

We are committed to being an employer of choice , prioritizing flexibility, well-being, and professional growth.

WHAT YOU’LL DO

Initially, this role will support the team with a variety of operational and administrative projects. There will be opportunities to take ownership of specific conferences and responsibilities aligned with your strengths and skill set.

**Speaker Coordination & Logistics **You will serve as the central point of coordination for all speaker-related logistics.

• Manage speaker confirmations, communications, and ongoing engagement
• Collect and maintain speaker materials including bios, headshots, and presentations
• Register speakers and track benefits (hotel, travel, etc.) in internal systems
• Schedule and manage planning calls and related materials
• Ensure all speakers are fully prepared and informed leading up to the conference

**Content & Program Execution **You will support the successful execution of conference programming.

• Coordinate speaker presentations, including collection, editing, and final delivery
• Align speaker information across internal teams (Marketing, Operations, Production)
• Prepare run-of-show materials and support AV coordination
• Develop session materials including room monitor notes, standing slides, and templates
• Ensure all presentation materials are accurate, complete, and delivered on time

On-Site Conference Execution You will provide hands-on support during conferences.

• Coordinate directly with speakers onsite, including walk-throughs, troubleshooting, and updates
• Support stage setup and session readiness
• Manage presentation updates and ensure smooth session execution
• Organize and manage session materials as needed

Post-Conference Follow-Up You will support wrap-up and reporting activities.

• Compile and distribute session scores internally and externally
• Manage speaker reimbursements
• Track and report session attendance

This job description outlines the primary responsibilities of the role but is not intended to be an exhaustive list. Additional duties may be assigned as needed to support team and organizational priorities.

REPORTING & COLLABORATION

This role reports to Education Production and Speaker Relations Manager and works closely with internal teams including Operations, Marketing, Production, and conference leadership.

You will be part of a highly collaborative, cross-functional team, where strong collaboration and communication are essential to ensure alignment and successful execution.

WHO YOU ARE

We’re looking for someone who is highly organized, detail-oriented, and thrives in a fast-paced, team-driven environment:

• Organized and able to manage multiple programs and priorities simultaneously
• Strong team player with a “no job is too small” mindset
• Detail-oriented, with strong proofreading skills and a focus on accuracy
• Assertive and proactive in obtaining information and keeping processes on track
• People-oriented, comfortable interacting with individuals at all levels, from assistants to executives
• Positive, driven, and passionate about delivering high-quality work
• Tech-savvy and comfortable working across platforms and tools, including presentation editing

Additional Qualifications:

• 2–3+ years of experience in small programs/events preferred, or transferable experience in a similar environment
• Experience managing multiple processes, deadlines, and detailed workflows
• Highly proficient with computers and software (PC/Mac, Excel, and PowerPoint required; Adobe, database tools, CVENT, and HubSpot a plus)
• Ability to travel

We understand that not every candidate will meet every qualification listed. If you bring relevant, transferable skills and a willingness to learn, we’d love to hear from you.

LOCATION & TRAVEL

This role may be performed remotely or in a hybrid capacity, with preference given to candidates located near our offices in Southport, CT.

Travel is expected to all 4 conferences for approximately 5 days each, including:

• Home Care 100 Winter – January 31-Feb 3, 2027, Ritz-Carlton, Grande Lakes, FL
• LTC 100 – April 4-7, 2027, Ritz-Carlton, Grande Lakes, FL
• Senior Living 100 – May 2-4, 2027, Conrad, Orlando, FL
• Home Care 100 Summer – June 13-16, 2027, The Grand American Hotel, Salt Lake City, UT

**COMPENSATION & BENEFITS **(Full-Time employees)

We offer a competitive and thoughtful total rewards package, including:

• Base salary range: $60,000-$70,000
• Comprehensive medical, dental, and vision coverage
• 401(k) with company match
• Generous PTO, sick leave and paid parental leave policies
• Flexible work arrangements and remote work options where applicable
• Sabbatical eligibility
• Profit sharing after 1 year of employment