Job Description

Reports to: Senior Specialist – Planning

Direct Reports: None

Internal Customers: Planners, Maintenance Execution, Supply Chain, Reliability, Operations

External Customers: Vendors, OEMs, Warehouse Personnel, Contractors

The Parts Coordinator will be responsible for the binning and staging of maintenance work, ensuring that all required materials, tooling, and documentation are gathered and verified ahead of execution. This role serves as a key link between the planning team and the warehouse, improving planning readiness and reducing delays due to missing or misallocated materials. Reporting to the Planning Supervisor, the Parts Coordinator will actively review job packages, source missing items, confirm material availability, and support inventory rationalization efforts by identifying redundant or obsolete parts. They will also maintain a clean and organized staging area, monitor parts movement, and participate in continuous improvement initiatives related to procurement, kitting, and shutdown preparation. By ensuring jobs are fully staged prior to execution, the Parts Coordinator plays a vital role in increasing schedule adherence, improving wrench time, and supporting the effectiveness of the broader planning function.

Key Responsibilities

• Review planned work orders and identify all required parts, materials, and tooling.
• Coordinate with the warehouse team to locate, pick, and move materials to staging areas.
• Verify material readiness against the job scope and planner notes before execution.
• Tag, organize, and maintain staged kits in a clean and logical manner for technician pickup.
• Communicate material shortages or procurement delays to the planner and supervisor.
• Participate in BOM reviews to ensure accurate and complete materials listings.
• Flag redundant or obsolete materials for review and potential removal from inventory.
• Support emergency jobs by fast-tracking material staging with planners and warehouse.
• Attend weekly scheduling meetings to understand upcoming work and prioritize staging.
• Collaborate with planners to resolve discrepancies in job packages related to materials.
• Track and update staging metrics such as percent jobs ready, staging cycle time, and returns.
• Liaise with external vendors to clarify part specifications and delivery schedules.
• Ensure safety and orderliness of the staging area, including proper labeling and storage.
• Return unused parts to inventory and reconcile staged kit records post-job execution.
• Improve staging efficiency through layout optimization, labeling standards, and 5S practices.
• Support shutdown and outage preparation by prioritizing staging of critical-path jobs.
• Develop standard staging procedures and contribute to planning process documentation.
• Audit staged jobs for completeness and report gaps to the Planning Supervisor.
• Help planners and warehouse staff trial new kitting or staging tools and processes.
• Identify and resolve systemic issues in the staging process that impact schedule compliance.

Qualifications

• Minimum 2 years of experience in industrial warehousing, maintenance, or planning support.
• Strong organizational and time-management skills with attention to detail.
• Familiarity with maintenance terminology and common industrial parts and tooling.
• Proficiency in SAP or similar CMMS and inventory management systems.
• Comfortable working in a dynamic, fast-paced environment with competing priorities.
• Clear communication skills and the ability to coordinate with multiple stakeholders.
• Commitment to safety, cleanliness, and process discipline in staging areas.
• Basic understanding of work management and job planning processes.
• Ability to read and interpret maintenance job plans, P&IDs, and simple mechanical drawings.
• Capable of identifying material substitutions or proposing alternate solutions when needed.
• Understanding of warehouse operations, including picking, returns, and cycle counts.
• Self-directed with the ability to manage multiple staging tasks concurrently.
• Experience supporting planned maintenance or shutdowns is an asset.
• High school diploma or equivalent required; technical certifications preferred.
• Certification or formal training in materials coordination, supply chain, or planning is an asset.

Additional Information

WHAT'S ON OFFER:

• Competitive salary + short-term and long-term bonus
• Comprehensive benefits package including health, vision and dental insurance, 401K, and more
• Great residential location between Columbia SC and Charlotte NC.
• Long service recognition
• Living Our Values recognition program
• Supportive work environment with a focus on safety and teamwork
• Access to OceanaGold Employee Assistance Program (EAP)

YOU MATTER: OceanaGold is committed to providing equal employment opportunities. We believe a variety of perspectives are not only welcome – they are essential to our success. Should you require any assistance applying for this opportunity, please contact us at careers@oceanagold.com

Must be eligible to work in the USA - Posting will remain open for 14 days

PLEASE NOTE: APPLICATIONS FROM AGENCIES WILL NOT BE ACCEPTED