Job Description

 The Property Management Administrative Assistant position is a full-time position.

The Admin Assistant will provide support to the property management department, and will be reporting directly to the CEO.

Responsibilities

• Follow up on maintenance work orders.

• Assist with preparing resident correspondence.

• Assist with rent increase process

• Coordinate with residents and schedule third-party vendors.

• Assist Department with tracking pertinent monthly data.

• Assist with Move-out processing

• Track information changes and update database.

• Handle sensitive and confidential information.

• Must be flexible and able to meet multiple deadlines

• Must be punctual, reliable, trustworthy, highly organized and a real multi-tasker.

• Strong excel/spreadsheet skills

• Create ads and publishing materials for various workshops and lease-ups.

• Copy, file, and scan.

 Skills

• Excellent written and verbal communication

• Must have great customer service.

• Strong information technology skills required, Adobe and Yardi preferred.

• Must be proficient in Microsoft Office

• Quick learner

• Excellent at multi-tasking, organization, meeting deadlines and ability to work without close supervision.

• Work efficiently, accurately, pay attention to detail, and be able to proof work for errors.

• Must be able to handle clients on the phone, in office, and be able to work with a myriad of different personalities.

Physical Requirements

This position will require daily use of office equipment and moving around an office environment. Must be able to lift up to 20 pounds. Work Environment The essential responsibilities of this position are performed in a busy office environment. This position must be able to keep focused in an environment with many interruptions and distractions

Travel Requirements

Car travel (provided by the company), primarily in San Fernando Valley to visit properties under development. Occasional car travel to meetings with tenants, contractors etc.

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Company Description

Spectrum Holdings is a real estate investment company that specializes in the purchase of single family homes and converting them into dual-income rental properties.