We are no longer reviewing applications for this position.
If you already applied:
Due to receiving more applications than anticipated, we have not yet started phone interviews for this position. All applicants can expect to hear from us in the next week or two, as we get to the bottom of the pile of applications.
Job Summary
Do you love Sports? Do you love Tech? If so, we'd love for you to join Sports Reference as our Executive Operations Coordinator. Sports Reference LLC (parent company of Baseball-Reference.com, Basketball-Reference.com, The Immaculate Grid and several other sites) is a well-established, rapidly growing company at the intersection of sports and technology. As our team has grown the amount of administrative and management work has grown at a fast pace, so we are looking for a high-potential, self-directed individual to support the Executive Team and company.
The ideal candidate will be looking to begin a career in management. This role will provide an introduction to both sports and data-related businesses. You will be in the room following along (and in some cases contributing) as business decisions are made and then implemented. You'll be given significant responsibilities, and we believe this role will be a launching pad for your career.
To Apply
Please visit our jobs website at https://sports-reference-llc.breezy.hr/ and submit your resume and a cover letter for this position. We will begin the phone interview process the week of February 26, 2024. We have provided a general outline of our interview process here: https://www.sports-reference.com/job-interview-process.html
As part of your cover letter, please indicate how you expect this position (as described) to help you reach your career goals. Also, as a postscript (p.s.) to your cover letter, tell us in exactly one sentence your favorite sports team and why.
Our Purpose and Values
We will be the trusted source of information and tools that inspire and empower users to enjoy, understand, and share the sports they love.
We value:
To meet these expectations, we encourage team members to participate in company discussions and share new ideas, features or potential solutions to problems.
Background
Sports Reference LLC presently has 33 employees, is currently hiring five additional employees, and has plans for additional hires throughout 2024 and beyond. The Executive Team is made up of six individuals and as our company has grown gaps have opened up in our responsibilities and in the coverage of different tasks. This role is designed to be flexible and fill those gaps as they develop and are recognized.
You will report to our founder and President, Sean Forman, and provide support to the entire Executive Team. You may at times work with our company departments for any special projects as suitable.
Goals and Tasks for Your First Year (In rough order of importance)
Must-Reach Goals and Tasks
- Manage the calendar, travel, and correspondence of the company President and other Executive Team members as needed.
- Organize, schedule and attend bi-annual company meetings, bi-annual executive team meetings, and occasional department-level meetings working with the Director of Operations and Strategic Planning.
- Provide basic support for the Sports Reference hiring process.
- Attend and support Executive Team meetings. Create minutes for the meetings, develop meeting agendas, summarize post-meeting action plans, and in some cases moderate portions of the meetings.
- Attend and support select departmental meetings, synthesizing and distributing notes and supporting the needs of the meeting leaders.
- Handle a multitude of special projects throughout the year such as:
- Research projects for the Executive Team.
- Vetting of vendors for different company requirements.
- Basic editing and review of company documents before publication.
Nice-to-Reach Goals and Tasks
- With the Marketing Team, develop a plan for the company President to promote Sports Reference via social media and other outlets on his behalf (e.g. ghost-writing social media posts).
- Manage the company wiki, organize company documentation, and provide support to Sports Reference.
Qualifications and Skills
A qualified candidate will satisfy the following:
- Evidence that you are capable of meeting many of the goals listed above.
- You must be available to work full-time no later than March 15th.
- A bachelor's degree.
- You must be a U.S. resident, eligible to work in the United States, and reside in proximity to Philadelphia. We are a remote company, but you will need to be in Philadelphia somewhat regularly to support company meetings and occasional work at the office. We do provide a stipend to people who relocate as part of their acceptance of a role at Sports Reference.
- Important personal traits for this role include:
- The ability to work respectfully and collaboratively with others.
- The ability to assess work to be done, ask relevant refining questions as needed, and prioritize appropriately.
- Outstanding written and verbal communication skills.
- Maintain confidentiality with regard to company information and discussions.
- You must be very comfortable with technology and standard office software packages. We use Slack and Google tools (docs and sheets) extensively.
- You will need to travel for company meetings multiple times a year. This would include a weeklong set of meetings typically scheduled for early May.
- You will on occasion need to move boxes, tables and chairs to organize our office or prepare for meetings and events.
- Have a history of getting things done (and done well).
- If you don't think your application will have evidence that you can meet all of the 'nice-to-reach goals and tasks' above but still are interested in the job and otherwise qualify, please apply. Nobody checks every box—we're looking for candidates that are particularly strong in a few areas, and have some interest and capabilities in others.
Salary
Given that this position is a non-exempt position under the Fair Labor Standards Act, pay will be made at an hourly rate rather than a salary. The salary range for this position starts at $26/hour. You will be a full-time employee and be eligible for standard company benefits, annual bonus, and overtime pay.
We are a remote-first company and determine our pay range for this position based on the market rates for Philadelphia, our home base. The salary offered will be based on your experience and skill level.
Annual bonuses are variable and are tied to a percentage of the company's end of year profits and the employee's time worked and salary earned during the year. In the last three years, they have averaged 15% of annual salary.
Benefits
Even though we are a small company, Sports Reference has a generous benefits package.
- The total value of our benefits package is up to $30,000.
- We cover full health and dental insurance costs for full-time employees and their dependent children. We cover 70%-80% of plans for an entire family.
- We have a 401k with a match on your contributions up to 4% of your base salary. The 401k has many low cost investing options.
- We pay all premiums for company-sponsored life and long-term disability insurance for all employees.
- We provide up to $7,000/year in continuing education benefits.
- Even though we need you to be near Philly, you will have the option to work remotely the majority of days. We generally work a standard workday, but with flexibility to flex hours within that framework.
- Any parent welcoming a new child to their family is entitled to 13 weeks of fully paid leave, and up to an additional 26 weeks at half-time.
- Employees begin with 18 days of PTO per year and an additional 8 paid company holidays and accrue sick leave at the rate of one day per month.
- We will generally buy you whatever equipment will make you the most productive.
- We typically will pay for reasonable moving-related expenses related to your acceptance of a position with Sports Reference. Please ask if you have any questions related to this benefit.
- We provide a $53.50/month remote work stipend to cover the cost of internet access and incidental expenses.
Other Information
- Sports Reference's first site was launched in 2000. We have bootstrapped ourselves to 33 full-time employees and have no venture capital backing.
- We are willing to provide accommodations for candidates for whom the timing or structure of our interview process may be challenging. This may include early morning or evening interview times or provide payment to cover child care expenses if needed. If you are applying for a role where verbal communication is not a significant requirement, we may consider an alternative form of interview as is reasonably possible and suitable. Similarly if an extended period of internet connectivity is a challenge, we may consider an alternate form of interview. If we invite you to interview, please let us know of any possibly necessary accommodations.
- Our typical interview process is described at https://www.sports-reference.com/job-interview-process.html
- Sports Reference is a remote-first company. This position however may require routine visits to the Sports Reference offices in Philadelphia. Presently, all Sports Reference employees are working remotely at least some of the time.
- This is a full-time position.
- Employment at Sports Reference LLC is at-will and this position is an at-will appointment.
- Applicants are required to have a legal right to work in the United States.
- We are a corporate sponsor of Women in Sports and Tech.
- 100% of our merchandise sales support youth sports.
Sports Reference is a growing company, and your work will be highly visible and have a definite and immediate impact (Read about us in the New York Times and The Athletic ($)). We reach over 21 million users each month and served over 2.0 billion pages in 2023.
Sports Reference provides equal employment opportunities to all employees and applicants for employment without regard to age, ancestry, citizenship status, civil union status, color, discrimination, domestic partnership status, domestic violence victim status, familial status, gender, gender expression, gender identity, gender transition, genetic information, immigration status, marital status, marriage to a co-worker, mental or physical disability or illness, military service, military and veteran status, national origin (including physical, cultural, or linguistic characteristics), nationality, parental leave, pregnancy (including childbirth, breastfeeding or medical or common conditions related to pregnancy or childbirth), race (including traits that are historically associated with race, such as hair texture and protective hairstyles, including braids, locks and twists), religion, retaliation, sexual harassment, sexual or affectional orientation (actual or perceived, whether or not traditionally associated with the person's designated sex at birth), status with regard to public assistance, transgender identity, unfavorable discharge of military status (less than “honorable” but not “dishonorable”), or any other characteristic protected by applicable federal, state or local laws and ordinances, or on the basis of sports franchise preferences.