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Administrative Assistant

Spruce Grove, Inc.

Administrative Assistant

National
Full Time
Paid
  • Responsibilities

    On-site position for a commercial property management office located in Charlotte, NC.

    Seeking a customer service professional that is self-motivated, detail oriented, and energetic in the delivery of exceptional customer service to all of our building clientele, tenants, vendors, and members of our management team. The Administrative Assistant is responsible for assisting the Property Manager with fulfilling the manager’s obligation to ensure successful property performance. The ideal candidate will be a team player that interacts well with others.

    Essential Job Duties and Responsibilities:

    Reception area greeting of guest

    Answering multi-line switchboard

    Scheduling of Conference Rooms

    Responding to tenant service request

    Assist the Property Manager with new tenant applications and new lease administration

    Maintains tenant lease file documents

    Completes service charges month end reporting

    Assist with the delivery of timely Tenant Rent Statements

    Assist with Tenant rent collections and Default Notice preparation

    Maintains office supply inventory and monthly ordering within budget

    Maintains Vendor Contact List, Tenant Contact List, COI’s, and Building Access Card List

    Assist Property Manager with line item budget preparation as assigned

    Qualifications:

    Property Management Experience is a plus

    Associates Degree or work equivalent

    Must be able to understand and read commercial leases

    Demonstrates strong organizational skills for handling of multiple task simultaneously

    Must have excellent communication skills and be detail oriented

    MS Word, Excel, Outlook and basic Accounting skills

    Benefits:

    We offer paid holidays and vacation time. Our benefits package includes a

    40l (k) plan, medical, dental, vision and life insurance, plus additional voluntary benefit options.

    To Apply:

    We are an Equal Opportunity Employer. Pre-employment background and drug screening is required.