Job Description

We are looking to hire an Executive Assistant to provide administrative and operational support to a handful of our senior executives with a specific focus on travel, expenses, scheduling, and calendar management.

PLEASE NOTE: This is a hybrid position requiring onsite collaboration an average of 3 days/week, potentially more frequently as business needs dictate. The role is based out of our Philadelphia office located at 111 S. Independence Mall East; all candidates must be local to metro-Philly and willing to commute into that office on a regular basis.

Primary Responsibilities:

• Manage executive travel needs including scheduling travel, securing hotel reservations, booking plane tickets/rental cars, and preparing all associated expense reporting.
• Manage and handle all executive calendar and scheduling needs in Outlook including onsite/offsite events, virtual events, phone calls, and meetings.
• Manage and plan onsite meetings including catering, AV/tech needs, security clearance and badging, room reservations, and other logistical needs.
• Manage executive email communications, responding and escalating as needed.
• Provide additional administrative, operational, and logistical support as requested.

Qualifications

• Completion of a bachelor's degree program at an accredited college or university with major course work in journalism, communications, marketing, public relations or a related area.

• Five years of professional experience in the communications/public relations field, two years of which has been at the supervisory-level directing communications/public relations activities with responsibility for promoting and advertising programs, disseminating communication information and materials, and coordinating publicity events.

• Any equivalent combination of education and/or experience determined to be acceptable by the Streets Department, which has included possession of a bachelor’s degree as an educational minimum.

Additional Information

TO APPLY: Please submit a resume.

Salary range: $65,000 to $76,854

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation : City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 6 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

_ *The successful candidate must be a city of Philadelphia resident within six months of hire_

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx