Job Description

The purpose of this Knoxville, TN based job is to provide comprehensive, professional and proactive administrative support for Pilot Company executive leadership, exercising confidentiality, tact and diplomacy.

1. Oversee the executive calendar and coordinate a variety of meetings and appointments; serve as a liaison between executive and other managers/ team members

2. Plan, coordinate and assist with prioritization of executive’s daily schedule, ensuring effective use of time management

3. Maintain ongoing communication and work closely with executive to meet upcoming commitments and responsibilities

4. Arrange complex, detailed travel plans, itineraries and agendas, compile meeting documents, and monitor executive’s travel schedule; assist with resolution of logistical issues and meeting time changes

5. Coordinate and plan on- and off-site events, board meetings and other company-related functions

6. Support senior leadership team with ad hoc projects; follow through on projects to successful completion under deadline pressures

7. Prepare, edit and distribute complex and confidential executive correspondence including meeting agendas and notes

8. Complete and reconcile expense reports and process invoices

9. Collaborate with other executive assistants and the Chief of Staff on meetings, schedules and presentations as needed

10. Provide administrative support for emergencies during off hours, including weekends

11. Model behaviors that support the company’s common purpose; ensure guests and team members are supported at the highest level

12. Ensure all activities are in compliance with rules, regulations, policies, and procedures

13. Complete other duties as assigned, including support of Office Services

Qualifications

** We are seeking applicants with a local presence in Knoxville, TN or the surrounding communities.

• Associate degree in business, office administration/management or related field required; bachelor’s degree preferred
• Minimum three years’ experience supporting executive level leadership of a large company required; five years’ experience preferred

Additional Information

Nation-wide Medical Plan/Dental/Vision
401(k) and Flexible Spending Accounts
Employee Fuel Discount
Adoption Assistance
Tuition Reimbursement
Onsite Gym and Cafeteria
Weekly Pay

All your information will be kept confidential according to EEO guidelines