Job Description

The purpose of this job is to lead a category team and manage a category (or categories) of products with the goal of increasing sales and gross profit dollars.

Essential Functions

1. Oversee the executive calendar and coordinate a variety of meetings and appointments; serve as a liaison between executive and other managers/ team members
2. Plan, coordinate and assist with prioritization of executive’s daily schedule, ensuring effective use of time management
3. Maintain ongoing communication and work closely with executive to meet upcoming commitments and responsibilities
4. Arrange complex, detailed travel plans, itineraries and agendas, compile meeting documents, and monitor executive’s travel schedule; assist with resolution of logistical issues and meeting time changes
5. Coordinate and plan on- and off-site events, board meetings and other company-related functions
6. Support senior leadership team with ad hoc projects; follow through on projects to successful completion under deadline pressures.
7. Prepare, edit and distribute complex and confidential executive correspondence including meeting agendas and notes
8. Complete and reconcile expense reports and process invoices
9. Collaborate with other executive assistants and the Chief of Staff on meetings, schedules and presentations as needed
10. Provide administrative support for emergencies during off hours, including weekends
11. Model behaviors that support the company’s common purpose; ensure guests and team members are supported at the highest level
12. Ensure all activities are in compliance with rules, regulations, policies, and procedures
13. Complete other duties as assigned, including support of Office Services

Qualifications

• Associate degree in business, office administration/management or related field required; bachelor’s degree preferred
• Minimum three years’ experience supporting executive level leadership of a large company required; five years’ experience preferred

Specialized Knowledge

• Intermediate Microsoft Office skills
• Tobacco Category: Minimum of five years’ experience in tobacco category merchandising and management required
• Food and Beverage Categories: Minimum five years’ experience in food service or beverage service category merchandising and management required

Competencies

• Ability to think strategically and analytically in day-to-day decisions and long-range planning
• Ability to manage multiple tasks simultaneously and mentor others on the team to do the same
• Ability to work independently or collaboratively on tasks
• Strong and effective written and verbal communication and presentation skills
• Ability to model agility and work effectively in a fast-paced, frequently changing business environment
• Ability to adapt to new technologies

Travel

Travel required less than 25%, overnight may be required

Physical Requirements & Working Conditions

• General office work requiring sitting or standing for long periods of time

Additional Information

Benefits

• Nation-wide Medical Plan/Dental/Vision
• 401(k) and Flexible Spending Accounts
• Employee Fuel Discount
• Adoption Assistance
• Tuition Reimbursement
• Onsite Gym and Cafeteria
• Weekly Pay

All your information will be kept confidential according to EEO guidelines