Our growing team is looking for a person who has a true desire to learn about employment-based immigration. You will help the team with daily administrative tasks. This position involves working directly with employees in a fast-paced environment while maintaining professional standards for capturing accurate information, coordinating data, and facilitating high quality communication.

Job Summary

Essential Duties and Responsibilities:

• Maintain and update internal immigration files with accurate and timely information and documentation.

• Provide support with travel letter request for employees.

• Coordinate with key internal and external stakeholders to deliver requests as needed.

• Provide support in Contractor letter requests.

• Coordinate the recruitment and resume screening process as required by PERM Labor Certification (Green Card).

• Open or close records/cases; maintain any and all records as requested by HR Manager.

• Learn procedural and processing requirements for various types of non-immigrant and immigrant visa petitions and applications.

• Provide general administrative support to HR Immigration manager with a variety of tasks and activities.

• Learn and understand the immigration process by assisting in the preparation of documents and applications.

• Utilize templates and prepared materials when completing documents for HR manager to review.

• Prepare internal caseload reports for management.

• Perform research to obtain information such as background on a company or industry, current wages, processing procedures, standard processing times, etc.

• General knowledge of HR policies and processes, specifically with experience around recruitment activities for green card purposes.

• Strong customer service orientation.

• Excellent relationship management and interpersonal skills; must be collaborative.

• Excellent verbal and written communication skills.

• Ability to prioritize competing demands and multitask.

• Strong organizational and problem-solving skills, attention to detail and follow through to resolve outstanding issues.

• Demonstrated ability to work with highly sensitive, confidential information.

• Desire to interact with individuals from other countries and cultures and provide excellent customer service.

• Proven ability to work efficiently both independently and as a contributing member of the Human Resources team and various other internal departments.

• Experience with data management.

• Strong computer skills including MS Office (Word, Excel, Outlook, PowerPoint, and Visio).

Minimum Requirements:

• High school diploma, GED, or equivalent required.
• 4-6 years of related professional experience required.
• 4 years of experience in high-level admininstrative support in a corporate setting.

Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off.

As a leading strategic partner to governments across the globe, Maximus helps improve the delivery of public services amid complex technology, health, economic, environmental, and social challenges. With a deep understanding of program service delivery, acute insights that achieve operational excellence, and an extensive awareness of the needs of the people being served, our employees advance the critical missions of our partners. Maximus delivers innovative business process management, impactful consulting services, and technology solutions that provide improved outcomes for the public and higher levels of productivity and efficiency of government-sponsored programs.