St. John’s established in 1870, has three New York City campuses; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University’s outstanding academics, diverse student body, dynamic internship and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John’s University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations.

A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John’s is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution. Our graduates will excel in the competencies and values required for leadership and service in a rapidly evolving world.

Job Title: Grants Coordinator

Reports to: Assistant Director of the Office of Grants and Sponsored Research

Campus: Queens

Job Summary:

Provides clerical support and serves as a point of contact for the Office of Grants and Sponsored Research. The coordinator will be adept at coordinating schedules, managing correspondence, maintaining electronic documentation and performing data entry and management of grant and research data sources (i.e. Microsoft Excel Spreadsheets, Banner, and forms) including data entry, sorting, culling data for reports, etc. The Coordinator reports to the Director of the Office of Grants and Sponsored Research and may periodically supervise student workers or a graduate assistants.

Essential Functions:

• Arrange and coordinate meetings (in person and virtual) for the Office of Grants and Sponsored Research personnel; managing remote meeting software (i.e. WebEx, Zoom, MS Teams, etc.), mainlining chat room oversight and documenting meeting notes as
• Prepare and assist with schedules for grant submission and management
• Oversee the maintenance of physical and electronic files, set up transitioning to electronic filing where possible, in accordance with Office of Grants and Sponsored Research electronic filing and records retention.
• Type and copyedit documents, enter data into spreadsheet and various databases; answer phones, respond to emails and resolve inquiries daily.
• Proofread, correct, and manage documents as required by the Director of the Office of Grants and Sponsored Research.
• Arrange and coordinate all aspects of travel for the Office of Grants and Sponsored Research personnel.
• Oversee the coordination and preparation of various materials for meetings and
• Provide support for budget maintenance by processing check requisitions, payments, purchase orders, and monitor budgets.
• Collaborate with internal and external constituents to problem solve and address issues across disciplines, establishing strong working relationships with Program Director and Grant Submitters.
• Manage IRB software system - Cayuse IRB
• Support project management by tracking deadlines and follow up steps, e. Institutional Review Board (IRB)
• Performing other related duties as assigned

Competencies

• Must be able to represent the office in a professional manner in person and at meetings various constituents.
• Intense attention to detail will be critical for success in this
• Ability to build and maintain strong
• Proficient with Microsoft 365 and Microsoft Office, advanced level proficiency with Excel preferred
• Basic project
• Collaborative
• Ability to work
• Manage multiple
• Problem

Supervisory Responsibility

This position manages Graduate Assistants and students Workers necessary.

Work Environment

This position operates in a professional office environment; This position is required to use standard office equipment such as personal computers, printers, etc.

Physical Demands

While performing the duties of this job, the employee is occasionally required to stand; move about; sit; to carry work and use controls; reach with hands and arms; climb stairs; communicate.

Position Type/Expected Hours of Work

Days and hours of work are Monday through Friday, 8:30 a.m. to 4:30 p.m.

Travel

Travel is primarily local and may include visits to the other NY campuses

Required Education and Experience:

• Bachelor's degree and 1 or years related experience or training, or equivalent combination of education and experience.
• Proficiency in Excel, Microsoft Word, Access, PowerPoint, database applications and facility with the internet

Preferred Education and Experience:

• 3 or more years' experience with sponsored projects, preferably at an institution of higher education

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

In compliance with NYC’s Pay Transparency Act, the annual/hourly salary range for this position is $45,400 . St. John’s University considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer. __

This position may be relocated to any of St. John’s University’s physical locations at any time.

St. John’s offers a competitive compensation program which is commensurate with your qualifications, experience, and contingent upon the departmental budget. We also offer an extremely comprehensive benefits program to meet the diverse needs of our workforce. Along with exceptional benefits such as medical, dental, life insurance, long term disability insurance, tuition remission, generous 403(b) employer contribution, employee assistance program, and liberal paid time off policies, faculty and staff can also enjoy St. John’s performing arts, libraries, bookstores, dining facilities, campus recreation and sporting events

Any offer of employment is subject to receipt by St. John’s University of satisfactory references, verification of employment and education.

St. John’s University is an Equal Opportunity Employer and encourages applications from women and minorities. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law.

Required Skills

Required Experience