St. John’s established in 1870, has three New York City campuses; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University’s outstanding academics, diverse student body, dynamic internship and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John’s University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations. 

A dedication to diversity, equity and inclusion is at the heart of our mission.  As a Catholic and Vincentian university, St. John’s is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community.  We will become an even stronger university as we enhance equity at every level of our institution.  As noted in our Vision Statement, our graduates will excel in the competencies and values required for leadership and service in a rapidly evolving world.  

TITLE: Event Coordinator - School of Law

REPORTS TO:  Director of Special Events, School of Law.

REQUIREMENTS:

• Foster relationships with the Board of Directors, Alumni, Students and Faculty.

• Manage, organize and assist at all aspects of the alumni events and activities offered throughout the year. This includes preparing invitations for print, supervising the mailing of invitations, maintaining registration records.

• Process all income for Alumni Association Dues, Events and Continuing Legal Education Programs. Responsible for submitting all income for events in a timely manner.

• Assist with the management and updates to the alumni database, including research when necessary to confirm data.

• Manage all Alumni mailings (ordering data, submitting online work order, overlooking the printing of invitations and brochures).

• Responsible for Alumni Association Dues Program including accounting, coding and mailing membership cards.

• Assist with coordination of Law School events as needed.

• Other duties as assigned.

CONTINUING LEGAL EDUCATION:

• Manage and organize printing and mailing of the various brochures for the CLE programs that are offered throughout the year.

• Maintain registration records for each program.

• Arrange for proper check in and registration materials to be available and distributed.

• Arrange for duplication of CLE class materials.

• Manage registration at the programs.

• Mail Merge Certificates for all attendees and panelists.

• Assist with the End of the Year Report which is submitted to the Office of Court Administration.

QUALIFICATIONS:

• High school graduation or equivalent.
• 3 -5 Years customer service experience Event planning skills a plus.
• Excellent email, and phone skills.
• Must be available to work nights and weekends.
• Strong communication skills (written, oral and interpersonal).
• Proficiency with office technologies (Microsoft Word, Excel, Outlook and Banner) Ability to work in a team-based environment.

_In compliance with NYC’s Pay Transparency Act, the annual salary range for this position is $42,400 - $45,100.  St. John’s University considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer. _

This position may be relocated to any of St. John’s University’s physical locations at any time 

St. John’s offers a competitive compensation program which is commensurate with your qualifications, experience, and contingent upon the departmental budget. We also offer an extremely comprehensive benefits program to meet the diverse needs of our workforce. Along with exceptional benefits such as medical, dental, life insurance, long term disability insurance, tuition remission, generous 403(b) employer contribution, employee assistance program, and liberal paid time off policies, faculty and staff can also enjoy St. John’s performing arts, libraries, bookstores, dining facilities, campus recreation and sporting events 

Any offer of employment is subject to receipt by St. John’s University of satisfactory references, verification of employment and education. 

St. John’s University is an Equal Opportunity Employer and encourages applications from women and minorities. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law. 

Required Skills Required Experience