St. John’s established in 1870, has three New York City campuses; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University’s outstanding academics, diverse student body, dynamic internship and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John’s University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations.

A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John’s is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution. Our graduates will excel in the competencies and values required for leadership and service in a rapidly evolving world.

Job Title: Part-Time Donor Relations Assistant ****

Reports to : Director of Donor Relations

Campus: Queens

Job Summary:

The Office of Donor Relations is tasked to foster high-quality communications and interactions with donors to St. John’s University, to enhance the donor experience, engagement, and investment, resulting from the donors’ philanthropic support of the University. This position reports to the Director, Office of Donor Relations. The employee in this position performs a variety of administrative tasks to ensure efficient and smooth day-to-day operations. The ideal candidate should have excellent organizational, written and oral communication skills, and the ability to handle sensitive and confidential information.

Essential Functions:

• Assist and provide support to the Director of Donor Relations.
• Supply back up support to the Associate Director when needed.
• Schedule and confirm appointments, which may include coordinating meetings, reserving spaces/facilities, catering for donor engagements and equipment needs.
• Handle correspondence, letters memos and emails, providing follow-up, maintaining and ensuring confidentiality and professionalism.
• Assist with donor acknowledgments and reports with attention to style, accuracy and detail.
• Assist with data entry to data management and reporting systems.
• Assist with the planning and execution of stewardship events/engagements.
• Other duties as assigned by the Director of Donor Relations.

Competencies

High School Diploma (or GED equivalent). Experience using Microsoft Excel and Word. Excellent written, oral and people skills required. Knowledge of Banner a plus, but not required.

Supervisory Responsibility

This position includes supervisory of student workers in the Office of Donor relations.

Work Environment

This position operates in a professional office environment; This position is required to use standard office equipment such as personal computers, printers, copiers etc.

Physical Demands

Ability to lift and move office supplies when necessary. While performing the duties of this job, the employee is occasionally required to stand; move about for events; sit; to carry work and use controls; reach with hands and arms; climb stairs; communicate. The employee must occasionally lift or move up to 15 lbs. Specific vision abilities required by the employee include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus, etc.

Environmental Conditions

Standard office work environment.

Position Type/Expected Hours of Work

This position is part-time (min. 20hrs/week); days and hours are to be scheduled during the work week from Monday through Thursday, 8:30 a.m. to 4:30 p.m.; and Fridays 8:30 a.m. to 3:00 p.m. The position does not offer overtime. (Weekend or evening hours may apply if hosting a Donor Event)

Travel

Some travel may be required if hosting a donor event off campus.

Required Education and Experience:

High School Diploma (or GED equivalent).

Preferred Education and Experience:

Experience working in an office environment preferred.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice.

In compliance with NYC’s Pay Transparency Act, the annual/hourly salary range for this position is $18 - $22 per hour. St. John’s University considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer.

This position may be relocated to any of St. John’s University’s physical locations at any time.

Any offer of employment is subject to receipt by St. John’s University of satisfactory references, verification of employment and education.

St. John’s University is an Equal Opportunity Employer and encourages applications from women and minorities. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law.

Required Skills

Required Experience