Humane Society for Hamilton County (HSHC) – Fishers, IN
Starting Salary: $65,000–$75,000 (based on experience)
We’re hiring a Staff Accountant at HSHC — reporting directly to our CEO. You’ll own the core accounting engine (AP/AR, reconciliations, cash receipts) and deliver clean, trusted reporting that helps power our no-kill mission. QuickBooks + Excel are a must (nonprofit experience is a plus). If you want behind-the-scenes work that creates front-line impact for animals and our community — apply now.
At HSHC, we move fast — animals and community needs don’t wait. This role exists to make sure our financial foundation is accurate, compliant, and decision-ready at all times. We are looking for a Staff Accountant who brings clarity to complexity, strengthens internal controls, and delivers clean reporting so our leadership team and Board can confidently invest in what matters most: saving lives and serving Hamilton County well.
Top 3 Traits We Need
- Precision + Ownership: You catch what others miss, close loops, and keep the books clean without needing reminders.
- Calm Under Pressure: You can juggle priorities, pivot quickly, and still produce accurate work.
- Mission-Driven Integrity: You do the right thing even when no one is watching — and you care that your work protects a no-kill organization.
What You’ll Do
1) Own the day-to-day financial engine
- Oversee daily accounting operations across AP, AR, cash receipts, deposits, and reconciliations.
- Maintain accurate, up-to-date records using QuickBooks and Excel.
- Support strong internal controls and fiscal policies that keep us audit-ready and accountable.
2) Produce reporting leaders can trust
- Prepare and analyze financial statements (income statement, balance sheet, cash flow) in collaboration with our Board Treasurer.
- Generate regular financial reports for internal and external stakeholders.
- Provide Finance Committee and Board meeting materials in advance, as requested.
3) Accounts Payable / Vendor Stewardship
- Enter invoices, prevent duplicates/errors, confirm approvals, and code to correct accounts.
- Process check runs and handle vendor questions with professionalism and timeliness.
- Review employee reimbursements for accuracy prior to processing.
4) Credit Card Usage Oversight & Payments
- Review charges for accuracy/concerns and reconcile receipts to statements.
- Follow up with staff for missing receipts or questionable charges.
- Ensure proper approvals and correct account coding.
- Compile, enter, and code credit card charges in the accounting system.
- Monitor credit card balances to ensure adequate funds for purchases/automatic payments.
5) Bank Accounts & Cash Management
- Prepare monthly bank reconciliations.
- Monitor operating cash to ensure adequate funds for cash flow needs.
- Monitor all HSHC bank accounts daily to ensure activity is appropriate and flag anything suspicious.
6) Cash receipts, AR, and modern payment tools
- Deposit incoming payments and ensure correct recording and notifications.
- Prepare invoices for events, sponsorships, counties, etc.
- Monitor aging AR and follow up as needed.
- Monitor accounting email daily for online payments and ACH/wire transfers (PayPal, Venmo, donor-advised funds, stock transfers, etc.).
- Reconcile and properly code third-party contributions (e.g., Facebook fundraisers, OneCause).
- Ensure in-kind gifts (products, services, sponsorships) are tracked and recorded according to nonprofit accounting practices.
7) Budgeting, contracts, grants, and strategy support
- Support annual budgeting with CEO/COO and department leaders.
- Assist in the development of annual Hamilton County animal control services contracts.
- Support grant submissions and track/report grant expenditures with program managers.
- Provide financial insights and analysis to support leadership decision-making and long-term planning.
8) Compliance, audit, and tax support
- Ensure compliance with accounting standards and nonprofit tax/regulatory expectations.
- Coordinate and assist external audits; provide documentation and address findings as directed by the Board Treasurer and CEO.
9) Relationship-building & communication
- Provide the Board Treasurer financial reports and financial-related information in advance of Finance Committee and Board meetings as requested.
- Build and maintain strong relationships with auditors and external partners.
- Serve as a financial liaison between the organization and designated external partners.
- Other duties as assigned
What We’re Looking For
- Bachelor’s degree in Accounting, Finance, or related field.
- 5+ years progressive accounting experience (nonprofit preferred, not required).
- Strong knowledge of accounting principles, financial reporting, and internal controls.
- High proficiency in QuickBooks + Excel (and Microsoft Office).
- Experience working with a complex chart of accounts.
- Comfort integrating web-based tools with QuickBooks (Square, Stripe, PayPal, Facebook fundraising tools, OneCause, etc.).
- Strong attention to detail, analytical thinking, and ability to pivot in a fast-paced environment.
- Ability to work independently with the confidence and judgment to seek help when needed.
Nice-to-have
- Nonprofit accounting experience (restricted funds, in-kind giving, donor-related reporting).
- Familiarity with Salesforce or a CRM/donor database and how it integrates with QuickBooks.
- Experience with Google Workspace (Gmail, Docs, Sheets).
Work Environment & Schedule
- Comfortable working in a setting with animal sounds, smells, allergens, and animals occasionally housed near admin offices.
- Flexibility to work nights/weekends for 3–5 special events per year.
How to Apply
Please submit your resume and cover letter to humanresources@hamiltonhumane.com