Job Title: Staff Accountant

Location: On-site
Employment Type: Full-Time
Salary Range: $50,000 – $60,000 annually

Position Overview

We are seeking a Staff Accountant to support the financial operations of a growing, multi-state organization. This role works directly alongside the CFO and plays a key part in day-to-day accounting, reporting, compliance, and project costing.

This is an excellent opportunity for an accounting professional who wants real exposure to business operations — not just transactional work. The right candidate will be hands-on, organized, comfortable with technology, and interested in long-term career growth within a stable company.

Key Responsibilities

Core Accounting Functions

• Process accounts payable including vendor invoices and payments

• Manage accounts receivable invoicing, collections, and reconciliations

• Prepare and post journal entries

• Assist with general ledger maintenance and month-end close

• Reconcile accounts and support financial accuracy

Cost & Project Accounting

• Maintain and track Work-in-Progress (WIP) schedules

• Apply cost accounting principles to job costing and project tracking

• Monitor cost vs. revenue and assist with cost allocation

• Support operational budgeting and project profitability tracking

Sales Tax & Compliance

• Prepare sales tax data across multiple states (approximately 8 states)

• Coordinate with external CPA for tax filings and compliance

• Maintain documentation for audit and tax review

Reporting & Systems

• Generate financial and operational reports

• Perform data analysis using Excel

• Assist with implementation and adaptation to new accounting systems

Internal & External Support

• Communicate with vendors and clients regarding W-9s, ACH forms, and COIs

• Make outbound calls to resolve documentation issues

• Provide direct support to the CFO to improve processes and workflow

Qualifications

Required

• 3–4 years of accounting experience (AP/AR and GL exposure)

• Experience or exposure to cost or project accounting

• Strong Excel skills (formulas, reporting, and analysis)

• High attention to detail and strong organization skills

• Ability to manage multiple priorities and meet deadlines

• Professional communication with vendors, clients, and internal teams

Preferred

• Multi-state accounting experience

• Sales tax preparation or coordination experience

• Experience preparing documentation for external CPA review

Ideal Candidate Profile

• Proactive and forward-thinking

• Comfortable learning new systems and technology

• Professional and dependable

• Collaborative team player willing to wear multiple hats

• Interested in long-term career growth and development

Compensation & Benefits

• Salary: $50,000 – $60,000 annually

• PTO accrues upon hire (available after 60 days)

• 11 paid holidays

• Safe Harbor 401(k) with 3% employer contribution

• Discretionary profit sharing