Benefits:

401(k)

401(k) matching

Company parties

Competitive salary

Health insurance

Paid time off

Profit sharing

Staff Accountant & People Ops Administrator (ADP • QBO • Procore) — Controller Track

Location: Orlando, FL 32819 Type: Full-time Reports to: Controller Team: Lean back office (Controller + you) supporting ~40 employees

The role

We’re bringing accounting and HR administration fully in-house. This role is for a hands-on operator who can run core accounting workflows, support payroll and HR admin, and improve systems through automation and process design. You’ll partner directly with our Controller and have a clear growth path into expanded responsibility over time.

This is not a “keep the seat warm” job. It’s real ownership, fast learning, and measurable outcomes.

What you’ll own (Accounting)

Accounts Payable + Vendor Management

Own AP intake and processing: coding, approvals, vendor communication, documentation

Maintain clean vendor/subcontractor files and consistent controls

Build a predictable weekly AP rhythm and reduce fire drills

Payroll Support (ADP)

Coordinate payroll inputs and cutoffs (time/changes/deductions) for ~40 employees

Support payroll processing with ADP and resolve payroll issues quickly and accurately

Track and process employee changes that impact payroll/benefits

Bank Feeds + Reconciliations (QBO)

Manage transaction hygiene: receipts, coding rules, approvals, follow-ups

Monthly bank and credit card reconciliations with clean supporting schedules

Month-End Close Support

Execute close checklist items, supporting schedules, and reconciliations

Help produce timely month-end financials with fewer surprises

Construction Ops Finance Support (Procore + QBO)

Support job-costing workflow and ensure proper coding/visibility

Partner with PMs to keep cost data clean and actionable

What you’ll own (HR Admin / People Ops)

This is operational HR administration, not “HR strategy.”

Onboarding logistics: paperwork, checklists, file setup, systems access, first-week readiness

Offer letter/admin support: templates, e-sign, document collection

Benefits/admin coordination: employee changes, enrollments, vendor coordination

Maintain employee files, acknowledgements, compliance items, key dates

Automation & streamlining (core expectation)

We want someone who does the work and improves the work:

Standardize intake (shared inbox/forms), naming conventions, and documentation

Create SOPs, checklists, and recurring task cadences (AP, payroll, close, onboarding)

Build approval routing and reduce back-and-forth

Improve reporting visibility (aging, close status, issue trackers, dashboards)

Tech stack

Payroll: ADP

Accounting: QuickBooks Online (QBO)

Operations/Job Costing: Procore (integrated with accounting workflow)

What we’re looking for

Required

5–10 years accounting operations experience (construction a plus, not required)

Strong AP + reconciliations + month-end support fundamentals

Experience coordinating payroll runs (ADP experience preferred)

High ownership, accuracy, and deadline discipline (you close loops)

Tech-forward: comfortable learning systems quickly and improving workflows

Strong communicator with vendors, PMs, and leadership

4 year accounting related degree

Preferred

QBO power-user (bank rules, recurring transactions, audit trails, reporting)

Procore exposure or job-costing familiarity

HR admin experience (onboarding/benefits coordination)

Experience documenting processes and implementing automation

What success looks like (first 90 days)

AP is predictable, clean, and current—no vendor surprises

Payroll support runs smoothly with clean cutoffs and minimal corrections

Reconciliations are timely and month-end close stays on schedule

Onboarding is consistent and documented (no “tribal knowledge”)

You implement 3+ workflow improvements that reduce manual work and rework

Compensation & growth

Competitive salary + benefits based on experience

High visibility, real responsibility, and a clear runway into senior accounting/Controller-track work